#26 Fedora Women Day 2017
Closed: Complete 2 years ago Opened 3 years ago by bee2502.

Master ticket for planning, dates, strategy for Fedora Women Day 2017.

References

Approved Budget Tickets

FWD local events

  1. FWD in Pune
  2. FWD in Tirane
  3. FWD in Aurangabad
  4. FWD in Bangalore
  5. FWD in Lima
  6. FWD in Managua
  7. FWD in Prishtina
  8. FWD in Brno
  9. FWD in Cusco
  10. FWD in Puno
  11. FWD in Guwahati

Metadata Update from @bee2502:
- Issue priority set to: happening now
- Issue tagged with: awareness, events, meeting, needs feedback, outreach

3 years ago

Based on today's discussion on IRC, we have decided to do this event in the month of September.
In India, we will target 2nd week of September and Jona may want to do it in later weeks of September in Albania.

Everyone and anyone is welcomed to join the efforts to do local FWD event during the month of September. More information will be published soon.

I had some discussion with @x3mboy in marketing meeting about publicizing the events, so that we can have good number of people to join in. It will be good if we start planning this well in advance so that we don't end up rushing on thing at last moment.

@bee2502 would you like to come to Pune for the same, I will start working on the logistics for the same.
@chhavi would you like to come to Pune for the same, I will start working on the logistics for the same.

Yes, we need to write an article about this, so even other local communities can organize a Fedora Women Day or join the nearest FWD near their city. What date should we aim to publish the article? Maybe mid of August?

I'm planning to organize one event in Tirana, Albania and another one in Prishtina, but I'm still trying to finalize the dates.

@jonatoni I think the article asking for volunteers to organize in their local communities and for planning should be published in mid July. The article mentioning final dates for FWD events around the globe should be published in August last week i.e before FLOCK hopefully since the events are in September.

Once we have a basic outline for the event ready, we can out a call for volunteers to help organize FWD event in their local communities. This will help us with many events around the globe. Dates can be finalized depending on the region. I especially want us to have events in NA/ LATAM/ Asia/ Africa too, if possible.

Let's start putting the action items here and take/assign them, so that we all know well in advance who is going to do what and can accomplish on time.
1. Article asking for volunteers to organize in their local communities and for planning published by mid July.
2. The article mentioning final dates for FWD events around the globe should be published in August last week i.e before FLOCK - "I just hope it don't get lost in Flock feed though" @bee2502 ?
3. Local event planning.
4. After event post and pictures , a video will also be good idea.

Metadata Update from @amsharma:
- Issue untagged with: outreach

3 years ago

For FWD India, another option is Banglore where we can collaborate with @a2batic @sumantrom

FWD in India

Dates - 8th And 9th OR 13, 14 September (tentative)
Venue - College in Banglore (TBD)
Budget - 10 FWD t-shirts only for contributors and Speakers and travel only for speaker and core team members, estimated budget required - ?? TBD
Stickers and Swags - I can ask help from Red Hat Pune Site for this. If need to produce new with some specific design, that we need to decide ??
Topics - ?? TBD
CFP and other announcements - ??
Wiki Page - ??

@bee2502 Please check above and share your thoughts.
@jonatoni It will be nice, if you can start putting things for FWD in Albania and another one in Prishtina.

Early planning help us a lot to pull out a successful event as Flock is in August and we will be busy at that time.

Metadata Update from @jonatoni:
- Issue assigned to jonatoni

3 years ago

TO DO for the global and local events in particular order ->
1. write a wiki page for the global event ->
2. post about it on magazine ->
3. wiki page for local events ->
4. mail of mailing lists ->
5. open tickets for budget req. for local events (Try Regional Budget First) - T-shirt etc
6. Badge for the FWD
7. Publicity
8. Execution

I will create a wiki page for the global event and post about it on the magazine (or community blog) with instruction how to create a wiki page for the local event, open a budget request and how to earn the badge. I can post on the mailing list and create a ticket on the design team for the badge. If anyone else want to help me feel free to grab one of this tasks :)

@jonatoni @bee2502 @amsharma I am not sure but if we want to tweak the video we did earlier about Fedora and make it women-centric, that can be done!

Like we can have a few slides about women in Fedora. I can take that up. :)

@jonatoni thanks, but that is a lot, you have taken :) .
I can help you with local event wiki pages, article OR mail announcement.
Let's divide it. I am assigning time-line to each task, so that we will execute them timely.
Let me know your thoughts.

Here is the breakdown with dates, let me know if it works for you -

  1. write a wiki page for the global event -> Take help from last year's wiki page for FWD, this should be easy and doable in two weeks time.
    Last Date - 13th July (Jona)
  2. post about it on magazine -> 3 weeks of time - 20 July (Amita)
  3. wiki page for local events -> 5 weeks of time - 3rd August (Local event owners)
  4. Announcement mail to mailing lists -> 3 weeks of time - 20 July (Jone)
  5. Open tickets for budget req. for local events (Try Regional Budget First) - T-shirt etc - As soon as local event wiki page is up - 3rd August - Local event owners (Amita and Jona)
  6. Badge for the FWD - @chhavi can you please take this up? - 3 weeks of time - 20 July
  7. Publicity - Everyone on FB, Twitter etc
  8. Execution - Team

Let me know if I missed anything above. Thanks.

@marianab wanted to help with the post on magazine, I think is a good chance for her to start contributing to our diversity team :) @amsharma if you want you can post on mailing lists

@marianab wanted to help with the post on magazine, I think is a good chance for her to start contributing to our diversity team :) @amsharma if you want you can post on mailing lists

This is awesome :)
Just try to comply with deadlines :)
Thanks a lot @marianab and all the best.

Thank you for the opportunity to be part of the diversity team. :)
@amsharma the post will be ready within the deadline. Also, thank you for your wishes! :)

@marianab hey anything about the post so far?
@sumantrom hey can you share the dates for FWD in Bangalore after talking to college please?
@jonatoni did you start working on wiki pages or should I start it?

Thanks.

Many thanks @amsharma for creating the wiki page, I will review it now. Meanwhile @marianab and me are working on the article, we will post it on Saturday. (Mariana will be traveling tomorrow that's why we needed more time, sorry)

I deeply apologize for the delay of the article. :(

Thanks @marianab and @jonatoni for response. Hope to see article soon (let's all first review it before publishing). Once the article will be out. I will send out the announcement mail to mailing lists.

Here it is the link https://public.etherpad-mozilla.org/p/fwd_proposal where we are working on, we would like to have your feedback about it

@amsharma @marianab @jonatoni Since this ticket is getting really long, I filed #32 specifically for discussing our articles for the Magazine and CommBlog. See some of my feedback there. :grinning:

New ticket: FWD Magazine / CommBlog posts

Another Question - How we should request for t-shirt design and its approval for Fedora Women day. By opening a ticket for design team?

@amsharma @marianab @jonatoni Since this ticket is getting really long, I filed #32 specifically for discussing our articles for the Magazine and CommBlog. See some of my feedback there. 😀
New ticket: FWD Magazine / CommBlog posts

Thanks @jflory7 that's really helpful. Awesome way to describe the difference between comblog and magazine article. Just one request, lets not open many pointers of the ticket and keep the info in single ticket. Thanks again.

@jflory7 @jonatoni @marianab Some critical updates -
"Diversity team is planning a series of events all for FWD. A single council ticket should be opened by Diversity in the Council Pagure requesting budget to hold the events. We will need to be able to explain what is going to happen, in detail, and how much money needed for what."

I will open this ticket for council after the deadline mentioned for local events planning.
We need to receive the all the detailed planning from the organizers with budget requirements so that I can put that in the council ticket.

@jonatoni please send me your planning details and I will prepare mine atleast for now.
I will update wiki page and we need to update our article accordingly too @marianab

Thanks.

NOTE - I am planning to open the ticket for budget to council not later than 21st August, 2017.

Another Question - How we should request for t-shirt design and its approval for Fedora Women day. By opening a ticket for design team?

@amsharma Yes, this would be the best procedure. You can file a print_and_swag_design ticket on the Design Team Pagure. When you change the ticket type, it will pop up with a template for you to fill out. It's not included in the template, but it will be good to mention that we want to use printers in EMEA and APAC for sure (there are different color schemes / patterns that need to be used for different regions in the world). Possibly NA and LATAM, but I don't know if any plans yet.

Just one request, lets not open many pointers of the ticket and keep the info in single ticket. Thanks again.

My observation was that it was very hard to get caught up on this ticket because there are so many comments and not a good way to scroll through it to find key information (e.g. if we want to ask someone for their opinion on one thing and they have to scroll through this entire ticket). I was thinking of something like this (example1.1, example1.2). It took a while for me to get caught up. But I am fine doing it one way or another.

"Diversity team is planning a series of events all for FWD. A single council ticket should be opened by Diversity in the Council Pagure requesting budget to hold the events. We will need to be able to explain what is going to happen, in detail, and how much money needed for what."

I am confused on what this means. If an Ambassador wants to plan a Fedora Women Day event, does this mean they should bypass normal event organizing guidelines for budget proposal in their region? Do we as the Diversity Team need to collect all budget requests and forward them to the Council? Or are we charged with organizing a budget for things like t-shirts / stickers and distributing them across all participating locations? Knowing the Ambassador guidelines in NA and EMEA, this would be confusing. Since there is a budget line for diversity, it would be worth clarifying how this should work or how this was intended.

Could @mattdm or @bex clarify on this point? Should Ambassadors follow normal guidelines for organizing an event in their region or is this something we should receive and process from participating locations? It will help to know and understand how to inform Ambassadors to be successful in organizing a local event.

Next To Dos here --

  1. As per discussion for budget - There will be one single council ticket by diversity team for all FWD events. - Amita
  2. Anyone requesting budget for FWD will need to open ticket in diversity pagure with details by 15 August. - Should be part of blog post @jonatoni
  3. Commblog post should go live ASAP giving enough time to everyone to plan and organize the event. - @marianab
  4. Event wiki page needs to be created by event organizer - template is already there for FWD event. - Include that in post please @jonatoni
  5. when we get the dates for events happening at different locations, time to post about it on magazine - Anyone?
  6. We need to open ticket for design team for t-shirt design - anyone?
  7. Click pictures when the event will take place for video creation - Everyone

@chhavi @jflory7 any of you wants to take up any of the above open tasks for FWD ^^.
We will need help and will appreciate some help here.

Question - Do we want to setup limit for the maximum budget request for FWD event? As it was 0 last time. I think 100$ should be good to go for this time.
Thoughts? @jonatoni @jflory7 @bex

Metadata Update from @jflory7:
- Issue priority set to: normal (3-4 weeks) (was: happening now)
- Issue set to the milestone: Fedora 27 (to Nov. 2017)

3 years ago

I agree with you to set a maximum for the budget, and I think that 100$ it's enough. +1 from me

Metadata Update from @jonatoni:
- Issue priority set to: happening now (was: normal (3-4 weeks))
- Issue set to the milestone: None (was: Fedora 27 (to Nov. 2017))

3 years ago

when we get the dates for events happening at different locations, time to post about it on magazine - Anyone?

The Magazine is the one area of Fedora that I'm still active with during this summer, so I can assist in getting a Magazine post prepared (or if someone wants to write the post, I can help guide and provide editing assistance). We can aim to do this in late August, once we know the status of what events will be held and where.

We need to open ticket for design team for t-shirt design - anyone?

If @chhavi has time, this could be a good task for her as a member of the Design Team. :grinning:

Do we want to setup limit for the maximum budget request for FWD event? As it was 0 last time. I think 100$ should be good to go for this time.
I agree with you to set a maximum for the budget, and I think that 100$ it's enough. +1 from me

@amsharma @jonatoni Before agreeing on a number, I'd like to have an estimate of how much was spent for the three events we held last year. If I remember right, there was one in Pune, Tirana, and Thessaloniki. The budget for the EMEA events should be somewhere in the imported Trac repository, but the only the ticket submitter will have access to view the tickets. I think @jonatoni is one of those, so she should be able to see her tickets. I'd be curious to know how much was spent for the Pune event from last year, even though it wasn't from Fedora's budget. Knowing these numbers will help add context for agreeing on a budget.

As a reminder, the D&I line item in the Fedora budget is $9000 USD. This information can be found on the budget website.

Metadata Update from @jflory7:
- Issue priority set to: normal (3-4 weeks) (was: happening now)
- Issue set to the milestone: Fedora 27 (to Nov. 2017)

3 years ago

I am confused on what this means. If an Ambassador wants to plan a Fedora Women Day event, does this mean they should bypass normal event organizing guidelines for budget proposal in their region? Do we as the Diversity Team need to collect all budget requests and forward them to the Council? Or are we charged with organizing a budget for things like t-shirts / stickers and distributing them across all participating locations? Knowing the Ambassador guidelines in NA and EMEA, this would be confusing. Since there is a budget line for diversity, it would be worth clarifying how this should work or how this was intended.

Could @mattdm or @bex clarify on this point? Should Ambassadors follow normal guidelines for organizing an event in their region or is this something we should receive and process from participating locations? It will help to know and understand how to inform Ambassadors to be successful in organizing a local event.

Ambassadors typically work on isolated events. There are some exceptions for region wide events, like FLISL.

FWD feels like a world-wide effort by Fedora's Diversity team. I hope you have a message you want presented and are going to provide materials and guidance for people holding the individual events. This way we get a network effect, world-wide participation, and a unified message sent.

Because of this, I believe Diversity should coordinate these events, acting as the budget holder and submitting a request to use the Diversity money in the budget. (Actually, I am not sure you need a council ticket here - you may just be able to spend the money directly ... let's work on that in an unrelated issue.)

An ambassador running an FWD event would be treated the same as any other person running an FWD event. Diversity should establish guidelines for the events, just like Ambassadors does for their events. I encourage you to borrow heavily from the Ambassadors for this, but to make it your own as needed.

Opened a design ticket for wallpaper and t-shirts here:

https://pagure.io/design/issue/537

Opened a design ticket for wallpaper and t-shirts here:
https://pagure.io/design/issue/537

Thanks Chhavi, I have updated the ticket, Please check.
I will love to have your help on wall paper design and Face book page for the event.

I will love to have your help on wall paper design and Face book page for the event.

Was there a plan to create a Facebook page for the event? I was re-reading the minutes but didn't see any mention of it.

I will love to have your help on wall paper design and Face book page for the event.

Was there a plan to create a Facebook page for the event? I was re-reading the minutes but didn't see any mention of it.
nope there was not, But came to my mind when saw wallpaper. Not good to have one?

I will love to have your help on wall paper design and Face book page for the event.

Was there a plan to create a Facebook page for the event? I was re-reading the minutes but didn't see any mention of it.

I think this is up to FWD local organizers if they want to create one

I will love to have your help on wall paper design and Face book page for the event.
Was there a plan to create a Facebook page for the event? I was re-reading the minutes but didn't see any mention of it.

I think this is up to FWD local organizers if they want to create one

Or may be lets have single one for all and then every event can post in that page - pica, dates etc ?
thoughts?

Also @jonatoni showed interest in managing budget requests for the event and open council ticket. Thanks Jona for taking it up. Just take care of time lines and mention the process clearly in post. All the best :)

Also @jonatoni showed interest in managing budget requests for the event and open council ticket. Thanks Jona for taking it up. Just take care of time lines and mention the process clearly in post. All the best :)

Thanks Amita, will be careful with the deadline. Btw do we still agree with the deadline that @amsharma proposed (20 August) for regional events to open a budget ticket for their events? In this way we can open a council ticket on 21 August for all the events.

@all please check the wiki page where I have included the budget part and FAQ. Guidelines about budget are the same with Ambassadors program but adapted for our event. If you guys agree we can continue to publish the article on CommBlog that it is ready now, just waiting for your feedback.

Important Announcement -

Diversity team will be printing stickers for FWD event. If anyone with ticket and wiki page for FWD event, need stickers, please let us know by mail or by commenting on ticket - https://pagure.io/fedora-diversity/issue/36

@chhavi can you help us with a badge for FWD attendees, will be a very good way to measure the outcome of the event (for example how many people attended, how many were newcomers and how many of them were already contributors etc)

Once different FWD tickets will be approved. We need to put all the approved tickets here in this ticket for better pointers for next time. Thanks.

Once different FWD tickets will be approved. We need to put all the approved tickets here in this ticket for better pointers for next time. Thanks.

Just updated this ticket will all the approved budget tickets.

  • FWD in Aurangabad: 55 USD
  • FWD in Bangalore: 155 USD
  • FWD in Pune: 90 USD
  • FWD in Tirana: 60 USD
  • FWD in Prishtina: 77.7 USD
  • FWD in Managua: 97 USD
  • FWD in Brno: 100 USD

Total: 634.7 USD

And we have even one pending ticket, FWD in Lima #37

We approved even the FWD in Lima: 69 USD + 7 USD fee = 76 USD

Total (for all events): 710.7 USD

Including even 600 USD for stickers the total amount is 1310.7 USD.

Pending items:
[ ] FWD article on Fedora magazine listing all the FWD happening around the world, anyone that wants to work on this?

Btw the FWD badge for the attendees it is ready, we need to mention this at the article and also on the mailing list so the event organizers can give to me all FAS username to award it to people that will attend FWD. Here it is the badge.

I would like to work on the article. If anyone else wants to help with that, just let me know. :)

I have a draft article for the Fedora Magazine here:
https://public.etherpad-mozilla.org/p/FWD_FedMagazine
Can anyone please review?

The budget should be updated later today on budget.fp.o ... I'd appreciate some people reviewing it. Expect it in a few hours.

Just checked but it is not yet updated, will review it tomorrow, thanks @bex

@bex Just reviewed the budget.fpo and looks good to me.

@bex Just reviewed the budget.fpo and looks good to me.

+1

Hey guys, I would like to point out for the future reference that you should share source files for any banners or logos created, instead of low quality, low resolution, and fixed aspect ratio that do not suit all use-cases.

Hey guys, I would like to point out for the future reference that you should share source files for any banners or logos created, instead of low quality, low resolution, and fixed aspect ratio that do not suit all use-cases.

Yep, I totally agree with you. cc @chhavi

Ticket closed

The general planning for Fedora Women Day is complete. The original ticket has links to local event wiki pages, budget approval tickets, and other relevant tickets.

Note that there are a few remaining open tickets that are still pending (but are not related to higher-level planning for FWD):

  • Ticket #32: "Fedora Women Day 2017: Magazine / CommBlog posts"
  • Ticket #34: "Budget Request for FWD in India"
  • Ticket #38: "Budget Request for FWD in Tirana"
  • Ticket #39: "Budget Request for FWD in Prishtina"

Metadata Update from @jflory7:
- Issue close_status updated to: Complete
- Issue status updated to: Closed (was: Open)

2 years ago

Metadata Update from @jflory7:
- Issue untagged with: meeting, needs feedback

2 years ago

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