2018 Draft Proposal:
More info here: https://etherpad.persephone.cloud/p/diversity-fad-2018

=== CONNECTING WITHIN FEDORA ===

• Coordinate with other subprojects i.e. Mindshare, Marketing, Ambassadors, CommOps to help with different parts of event.

• Connect and establish relationships with female contributors in Fedora community.

=== EVENT SUPPORT FROM DIVERSITY TEAM ===

• Create different resource packages(based on event goals) to offer organizers i.e. for FWD organizers with an aim to increase Fedora contributor/user base or Fedora <3 Py package for Pyladies

• Ensure each event organizer understands our goals and can articulate how they are going to support them (even if they only support some, but not all or have extras)

• Investing the time up-front to ensure everyone understands the goals pays off in the long run – we can leave more room to encourage independence if we invest the time to build understanding early

• Better communication regarding non-female organizers for FWD.

• Have a way to assimilate attendees in Fedora community after the event so we do not lose impact via Fedora Women, Facebook group etc

• Modify event activities to better support onboarding new contributors i.e. Have hackathons or small activity sessions

• What contribution oriented topics are we introducing? Telling someone about FOSS is great. Helping them understand how they can contribute today is better for Fedora.

=== OUTREACH AND ORGANIZING FWD ===

• Target broader sections i.e. high schools and universities, have events in NA, Africa(we have community in Egypt, Algeria and SA), Australia, China.. APAC apart from India

• Engage with existing local communities or hackerspaces (especially where we have community presence) to have a long term impact and easier logistics

• Co-ordinate with Fedora community to ensure atleast one active community member to be present at every FWD event to ensure long term relations.

• Organize event in October : Ada Lovelace Day and better coordinated with EU universities.

Related Links

https://pagure.io/fedora-commops/issue/109

https://www.wamda.com/2013/04/9-hackerspaces-changing-the-arab-world

TIMELINE: (This needs more detail for the closer tasks -- Each month's work looks like more work than the current group can produce in a single month)

=== APRIL ===

1. New ticket for Fedora Women Day 2018 with proposed goals

2. Start the discussion with other subprojects i.e. Mindshare, Marketing, Ambassadors, CommOps to help with different parts of event.

3. Connect and establish relationships with female contributors in Fedora community.

=== MAY ===

1. Create different resource packages(based on event goals) to offer organizers i.e. for FWD organizers with an aim to increase Fedora contributor/user base or Fedora <3 Py package for Pyladies

2. Have a way to assimilate attendees in Fedora community after the event so we do not lose impact.

3. Modify event activities to better support onboarding new contributors i.e. Have hackathons or small activity sessions

=== JUNE ===

• Call for proposals for FWD organizers

• Better communication regarding non-female organizers for FWD.

• Target broader sections i.e. high schools and universities, have events in NA, Africa(we have community in Egypt, Algeria and SA), Australia, China.. APAC apart from India

• Engage with existing local communities or hackerspaces (especially where we have community presence) to have a long term impact and easier logistics

• Organize event in October : Ada Lovelace Day and better coordinated with EU universities.

== JULY/ AUGUST ==

• FWD proposals accepted

• Co-ordinate with Fedora community to ensure atleast one active community member to be present at every FWD event to ensure long term relations.

We are in April already, I think time to start working on the proposals.

We are in April already, I think time to start working on the proposals.

@amsharma We have already started. point 1 is done and @recurseDD is working on point 2. Do you have something in mind specifically?

@recurseDD can you post a link to your draft here?

Link to draft for marketing pitch: https://etherpad.gnome.org/p/FWD_Marketing_Pitch

Hello, sorry that I got late here.
@bee2502 , by 2, do you mean this one? - Start the discussion with other subprojects i.e. Mindshare, Marketing, Ambassadors, CommOps to help with different parts of event.

Wiki page: https://fedoraproject.org/wiki/Fedora_Womens_Day_2018

We need to open the design ticket for FWD poster and FWD badge. Also, we need to be careful with the name, we said we want to use Fedora Women's Day this year, right?

Master ticket for planning, dates, strategy for Fedora Women's Day 2018.
FWD 2017 master ticket lives here : #27
Etherpad for planning and information: https://public.etherpad-mozilla.org/p/FWD
FWD Marketing pitch: https://etherpad.gnome.org/p/FWD_Marketing_pitch
Wiki page for FWD 2018: https://fedoraproject.org/wiki/Fedora_Womens_Day_2018

We need to open the design ticket for FWD poster and FWD badge. Also, we need to be careful with the name, we said we want to use Fedora Women's Day this year, right?

That's correct. Can we reuse last year's art work - https://pagure.io/design/issue/537 with the year changed in it? I have opened a new ticket - https://pagure.io/design/issue/603

Also, 2017 master ticket number was wrong here - corrected it.

Two quick updates for this ticket.

Repo to receive FWD event proposals

Per discussion in IRC today, a new repository to accept Fedora Women's Day (FWD) event proposals is now created and ready to receive submissions.

See this mailing list thread for more information.

Suggestion: Remove wiki page requirement from FWD organizing?

Since I will not be able to attend the meeting tomorrow, I wanted to suggest removing the requirement for FWD event organizers to create a wiki page for their event.

See this mailing list thread for more information.

+1 @jflory7 for repo :)

I'm +1 to remove the wiki, as long as we include the info in the repo that Justin has created

Some more updates from over the weekend (from this mailing list thread):

FWD call for proposals scheduled: Monday, 02 July

I reviewed @recursedd's article, added some pictures from previous years, and added a featured image. A preview is available here. It is scheduled to publish on Monday, July 2, 2018 at 08:30 UTC.

We can expect proposals to start appearing any time after this.

@recursedd++ for helping out with making this happen!

FWD 2018 wiki page rewritten

I rewrote the wiki page to reflect our recent changes to organization and how we are running things this year. It's worth a read-over. Since the call for proposals was going out on Monday, I thought it was better to have mostly updated information and maybe have something small incorrect than to have it be the process from last year.

For example, one assumption I wrote into the wiki page: Costs must not exceed budget at a greater amount than $25.00 USD

See the wiki page here.

Per discussion in IRC today, we wanted another day for reviewing the article. Since Wednesday, July 4 is a major American holiday (and this usually corresponds to lower reads and views), I'm adding another couple of days and scheduling the article for Thursday, July 5, 2018 at 08:30 UTC.

FWD Trello board to help us plan tasks

As discussed earlier this week, I set up a Trello board for us to use specifically for Fedora Women's Day, to track tasks and ongoing work.

The board is set up as a basic kanban set-up with four columns:

• Backlog: Tasks which cannot be worked on yet (but need to remember)
• To do: Tasks that can be started on
• In progress: Tasks that are started (should be assigned to someone)
• Done: Tasks that are complete

See this mailing list thread for more information.

FWD Trello board to help us plan tasks
As discussed earlier this week, I set up a Trello board for us to use specifically for Fedora Women's Day, to track tasks and ongoing work.
The board is set up as a basic kanban set-up with four columns:

Backlog: Tasks which cannot be worked on yet (but need to remember)
To do: Tasks that can be started on
In progress: Tasks that are started (should be assigned to someone)
Done: Tasks that are complete

See this mailing list thread for more information.

Thanks for this, added a few more cards, please check.

The LATAM list of people and communities: https://public.etherpad-mozilla.org/p/community_-_women

@lilixx wrote…
The LATAM list of people and communities: https://public.etherpad-mozilla.org/p/community_-_women

Thanks @lilixx! This will be useful as we move ahead with doing outreach in the next week or two.

When to begin accepting proposals

Today in channel, we briefly discussed holding until Flock to begin making decisions on proposals. To follow up from the CFP CommBlog article, these were the agreed deadlines:

• Submission deadline: Thursday, 16 August 2018
• Acceptance deadline: Friday, 24 August 2018

I think the week of Flock provides a good opportunity for us to begin making decisions on a first round of FWD events. We anticipated new proposals to come after Flock too, so making a first round of review before or during Flock seems like a good idea to me.

What do you all think?

Discussed in 2018-07-27 meeting.

We mostly did a pass through our FWD2018 Trello board, as discussed in this thread.

Setting recommended maximum budget

Marked card as done.

We finalized the recommended maximum budget for event organizers to $100 USD, as we discussed in previous meetings. @jonatoni updated the FWD wiki page to mention the recommended maximum budget.

Swag pack distribution with Mindshare

Marked card as done.

mindshare#22 was opened to track swag distribution and to coordinate this with the Mindshare Committee.

Email template

Marked card as done.

@bee2502 wrote an email template to use for individual email messages to send to encourage people to propose a Fedora Women's Day event. We made some quick edits in the meeting and agreed to finalize the template.

This template now lives in the Trello card linked above. Look in the Trello card for the final draft to use for outreach.

What's next

We didn't have a chance to cover next tasks, but this is what is currently on deck:

According to https://pagure.io/mindshare/issue/32 , we need to send mail to bex (Brian Exelbierd bexelbie@redhat.com) in order to get the swags/stickers for the Fedora Women Day event.

I request organizers who need to get these swags and stickers to please mail Brian Exelbierd bexelbie@redhat.com asap in order to get them timely.

When I asked him on telegram (at our Fedora D&I channel) he said to open a Mindshare ticket.

Discussed in 2018-09-07 meeting.

Date of first FWDs: Tuesday, September 18

Parts of the resource pack

We came up with a task list on how to begin putting it together:

1. Collect list of resources for Fedora Editions (Workstation, Server, CoreOS) and Objectives (Modularity, IoT, continuous integration/development)
2. Create elevator pitch about the Fedora Diversity & Inclusion Team, what we do, and our goals for the Fedora community
3. Collect list of resources for Fedora <3 Python
4. Create list of tools / suggestions on how to on-board contributors into Fedora community (e.g. whatcanidoforfedora.org, Join SIG, etc.)
5. Find a list of other talks or events in that area
6. Offer ideas for sessions
7. Suggest how to maintain post event contact
8. Create a sample Eventbrite form for attendee regsitraion
9. Offer ideas for engaging audience during event
10. Suggest how to promote the event

The bolded items (1-4) were rated as required, and the other items (5-10) as suggested. We split up most of the bolded ones among meeting participants. These are all due by Wednesday, Sept. 12:

• ACTION: @jflory7 Add comment with resource list for Fedora <3 Python
• ACTION: @jonatoni Add comment with D&I Team elevator pitch: what we do and our team goals
• ACTION: @recursedd Add comment with resource list for Fedora Editions and Fedora Objectives

Remaining items will be divided up in the final week leading up to the first FWDs.

Documentation

I'm going to work on #61 to get our documentation live on docs.fedoraproject.org. This can be the publishing destination for the resource pack. The resource lists can be added as sections to a page on docs.fedoraproject.org.

I'm going to work on having this ready by Wednesday, Sept. 12 (coinciding with the deadline for comments).

Fedora <3 Python resources

This list is unsorted, but can be rearranged later.

• fedoralovespython.org: Collection of resources on using Python on Fedora
• Python - Fedora Developer Portal: Steps and guides on how to install, use, and develop with Python on Fedora (including Django, Flask, SciPy, and more)
• Python 3 porting database: Fedora's Python 3 porting database – this shows progress towards fully migrating Fedora Python packages to Python 3
• Python Classroom Lab: A Fedora Lab intended for teachers and instructors teaching students Python – it includes several Python development tools and libraries not normally installed by default (also is available as GNOME desktop, a Vagrant VM, or a Docker container)
• Contributing to Python in Fedora: Helpful resources to find ways to contribute to Python efforts in Fedora

There might be other, more helpful information (perhaps @churchyard has thoughts), but this is at least a baseline to work off of.

https://whatcanidoforfedora.org/en/#coding#python is bit outdated, but it's not that bad.

This should also be a valuable resource:

https://fedoramagazine.org/tag/python/ (lot of articles missing, @jflory7 can you help with tagging more)?

namely those two are current and important:

• https://fedoramagazine.org/install-pipenv-fedora/
• https://fedoramagazine.org/python-3-7-now-available-in-fedora/

Resource pack publishing soon

The first draft of the resource pack was added in PR #81. It is a simple start, but it includes the Fedora <3 Python content above. In the next 24 hours, this URL will be valid:

docs.fedoraproject.org/en-US/diversity-inclusion/fedora-womens-day/resource-pack/

Thanks @churchyard for the feedback! I got the Fedora Magazine bits into PR #81.

Once @jonatoni and @recursedd add comments with their content, either they or myself can make a PR to add it to the published resource pack.

@churchyard said…
https://fedoramagazine.org/tag/python/ (lot of articles missing, @jflory7 can you help with tagging more)?

Sorry, I missed this part. @churchyard I'm not sure if I will have bandwidth personally, but you could suggest it as a triage exercise to the Magazine editors on the mailing list. @pfrields, @ryanlerch, and @cverna can probably suggest ways to work through this on the Magazine side.

New additions to resource pack

First of all, the resource pack is now live and can be found here.

fedora-diversity#84 adds three new sections to the resource pack for organizers:

1. About Diversity and Inclusion in Fedora
2. Fedora Editions
3. Fedora Objectives

I'll work on adding a new section for suggested on-boarding practices, but I don't think I will get to it before the first FWDs. Help is wanted if someone else finds themselves with free time. :smile: