From the community feedback, people are asking for more interactive virtual events on a more regular basis. Presumable smaller events, like maybe Test Days or FAD's, Hackatons and Release Parties.
So if we get access to Hopin platform we need to provide a process for Fedora contributors to request Hopin sessions, similarly to Fedora Ambassadors requesting funding for offline events
hi @bookwar thanks for opening this ticket. We are definitely looking to create more events using HopIn. I may have mentioned that we are waiting on a OSPO/Fedora contract to be finalized, and that is when we will have access to the account. Apache was kind enough to sponsor our platform use for Nest.
Mindshare will be the place for folks to create events using HopIn. We will begin to document and formalize a process while we wait for access.
Metadata Update from @nb: - Issue unmarked as depending on: #217 - Issue marked as blocking: #217
Ok! We now have access to HopIn. We are sharing this account with the Open Source Program Office at Red Hat, which supports other open source communities as well. That means we need to request dates in advance for access. There is no limitation on number of the events, the limitation comes from the organizer spots within the platform. There are 10 spots. From my experience with Nest with Fedora, an event of that size can be managed with 3-5 organizers pre-event and during.
This is the info we will need to gather from event organizers to request dates.
Hopin Platform Event Intake Form Thank you for your interest in using the Hopin platform for your upcoming event.
This form will be reviewed by the Mindshare Committee and they will provide feedback and/or vote on the event. The forms will then be submitted for date accessibility. Once the request has been approved, Mindshare Committee will reach out to you to start coordinating your use of the Hopin platform.
Primary Event Manager
Additional Event Managers
Event Name
Brief Description of the Event
Date(s) + Time(s) of the Event (72 hour max)
Please include start + end time (72 hour max)
Estimated registrations for the event Note: Hopin charges per registration not per attendee.
Hopin defines organizers as those people who are working on the back-end to set-up the event. Note: we are limited to 8 or 9 organizers total, which will need to be shared among events that are being coordinated in Hopin during the same time frame. Organizers are also those who have administrator access on the day of the event to help moderate and troubleshoot.
How many members of your planning team will need to be coded as organizers in the system pre-event?
How many members of your team will need to be coded as organizers in the system during the event?
Are you using Hopin for your event registration? If no, what platform are you using for registration?
Would you like to contact event attendees after the event? If so, when and what information will you be sharing?
How does it sound a "multilingual event"?
I mean, imagine something like the FWD, 5 to 10 rooms with different languages at the same time (well at the same time could be hard because of timezones, but at least together in the same event), or maybe something like the F33 Release Parties?
In the Weekly Mindshare meeting, It was suggested to add the Hopin Information in the Mindshare Docs.
Here is a working document for the writeup: https://hackmd.io/v533NwCWQEKgcVFq_jXuJg
I updated the content https://hackmd.io/v533NwCWQEKgcVFq_jXuJg
Please take a look and make comments :)
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