Before the meeting

• Set up a meeting time (http://whenisgood.net or http://doodle.com are quite useful)
• Pick a chair - the chair iterates over the items in the agenda
• Set up an agenda - having an agenda to follow gives attendees a chance to prepare for the meeting

During the meeting

• Use zodbot liberally to improve the meeting minutes:
  • #startmeeting <meeting name> - start the logging; a meeting name is compulsory
  • .hellomynameis <fasusername> to introduce yourself
  • #meetingname <meeting name> - usuallythe name of the team meeting
  • #meetingtopic <topic> - overall meeting topic
  • #topic <current topic> - current topic under discussion (usually one from the agenda)
  • #action <nick> - assign an action to a nick
  • #agreed - note an agreement
  • #chair <nick list> - set nicks as meeting chairs
  • #idea - note an idea
  • #link - note a link
  • #accepted/#rejected - accept or reject
  • #commands - show a full list of commands
  • #endmeeting - end the meeting
• use meeting shorthands:
  • +1 to agree
  • -1 to disagree
• request turns to speak
  • use ! to request a turn to speak, ? to request a turn to ask a question
  • use EOF when you're done to give up your turn

More documentation on zodbot commands is available on the wiki.

After the meeting

• send the logs out to the mailing list, and to meetingminutes AT fedoraproject DOT org.
• update meetings wiki page if one is being maintained
• carry out assigned actions

Agenda template

• roll call
• news and general updates
• follow up of last week's action items
• current meeting items:
  • tickets (trac/pagure)
  • mailing list follow up
• new items
• open floor