Hi @alexove, thanks for proposing a FWD event in Cusco! :tada:

We will likely make a first review for all applications around the week of August 6, 2018, per discussion in fedora-diversity#66. You can expect to hear back on your proposal around then.

@alexove wrote…
Fedora resources for education for teachers and students.
Teaching programming to children with open source software.

Awesome – you may already know about it, but the Python Classroom Lab might be a cool thing to highlight and make use of here. See this Fedora Magazine article for more information.

@alexove wrote…
Can we add taxes and fees (local bank transaction and paypal) into the budget?

@bex needs to answer this one. I believe the answer is yes.

@alexove wrote…
Can we use transferwise instead paypal?

@bex also needs to answer this one. I know he has used an alternative to PayPal for some extenuating circumstances, but I do not know any more details on this.

Taxes and fees can be added with some documentation. Feel free to estimate them here and then work with me directly on the reimbursement.

Yes to Transferwise. Submit your expenses in their original currency.

Hi @alexove – we discussed your FWD proposal at the Diversity & Inclusion team sprint at Flock 2018. We are approving your event in Cusco.

In the meanwhile, consider these points while you plan your event:

Resource pack

We plan to share a resource pack with FWD event organizers in early September.

The resource pack will include information on Fedora editions / objectives, content on Fedora <3 Python, and more. Once available, we encourage you to make use of it for your event.

Ideas for getting involved with Fedora

Please promote different ways to get involved and participate in the Fedora community.

When promoting the Fedora community, we encourage you to include other opportunities to contribute across Fedora. A great resource is whatcanidoforfedora.org. An overview of the different Fedora sub-projects is helpful to include. We plan to include other suggestions for this in the resource pack.

Participation metrics

Please collect participation metrics about the number of attendees and other information you think is useful.

We want to better understand how FWD events impact the local communities and Fedora. At a minimum, please note the number of attendees at your event. Other numbers may be useful depending on your event.

Some suggestions are…

• Gender ratio of attendees
• How many people are newcomers and how many people already are contributors / have a Fedora account
• Badges earned by attendees during event (not including attendee badge)
• Other ideas unique to your event and audience

According to https://pagure.io/mindshare/issue/32 , we need to send mail to bex (Brian Exelbierd bexelbie@redhat.com) in order to get the swags/stickers for the Fedora Women Day event.

I request organizers who need to get these swags and stickers to please mail Brian Exelbierd bexelbie@redhat.com asap in order to get them timely.

Shipment requested in combination with #4

Tracking information: http://www.fedex.com/Tracking?ascend_header=1&clienttype=dotcom&cntry_code=us&language=english&tracknumbers=782722171318

Updated tracking number, disregard the old one: http://www.fedex.com/Tracking?ascend_header=1&clienttype=dotcom&cntry_code=us&language=english&tracknumbers=782732727000

Reimbursement Process for FWD

Open a ticket in the Budget Repo. The ticket must contain the following information:

• Ticket URL of approved FWD event from the diversity repo
• Link to the event blog post with some pictures
• Paypal address and/or transferwise email/bank details
• Readable copies of all receipts, pdfs preferred
• List of all receipts, what they were for generically and the amount in the currency of the receipt (i.e. Food @ Walmart 1500 INR)
• Preferred Reimbursement Currency. If that currency isn't possible, you will get USD.
• Any additional notes required for the reimbursement, for example, if your country has paypal fees for receiving money, then include the fee calculation information and a link to the source information

Thanks!!

Thank you for organizing your FWD event! On behalf of the Fedora D&I team, we hope it was a success. :tada: We have two updates for you:

Writing an event report

To close out your FWD event, please write an event report no more than three weeks from your FWD event date. Your event report should be published on the Fedora Community Blog, but a personal blog is also acceptable. Don't forget to include one to three pictures! :camera:

The Community Blog uses WordPress, so you can write and draft your article on the Community Blog site. If you need help, please reach out in this ticket.

Note: An event report is required to receive reimbursement for your event.

Getting reimbursed

Once your event report is published and you share a link to it in this ticket, you can request reimbursement for your event. To request reimbursement, open an issue here:

https://pagure.io/fedora-budget/new_issue

@bex will work with you to reimburse the costs of your event. Remember to save all original receipts for your event expenses.

See more information on the event reimbursement process.

Hi @alexove. Were you able to publish an event report already?

Hi @alexove, are there any updates? Were you able to run your events?

@alexove Were you able to run this event?

I am closing this ticket as canceled. I'm not sure this event happened.