#90 APPROVED: Budget Fedora 19 Release Party - Aceh, Indonesia
Closed: Fixed None Opened 6 years ago by jurankdankkal.

Last Fedora 18 Release Party in Aceh, and for Fedora 19 we continue again with the new contributor last release party to make fedora-id Aceh team become more strong and can more attract more people interested to spread Fedora spirit in Aceh.

And we want to reimburst here.

[http://fedoraproject.org/wiki/Release_Party_F19_Aceh Release Party F19 Aceh]

Cost Breakup :
||= Description =||= Quantity =||= Amount =||
||DVD Media|| 50 || $64 ||
||x-banner|| 1 || $20 ||
||venue|| 1 || $10 ||
||banner|| 50 || $25 ||
||drinks/snack|| 50 || $100 ||
||total|| || $219 ||


Important notes:

  1. the ticket must be approved before the event?

  2. Event owners need attend the APAC meetings for answering questions to get approval.

Btw, AFAIS, the cost is not reasonable, both in media and drinks/snack.
E.g. at the same time, it's much cheaper in other Asian countries. It costs about $36 for 50 DVDs in China and about even $15 for 50 DVDs in Vietnam.

Please add more information for transparency.

Finally, event owners should attend the next APAC meeting(s).

Thanks,
Tuan

Can I know what is the latest info about this ticket?

Replying to [comment:4 jurankdankkal]:

Can I know what is the latest info about this ticket?

First, the ticket is to be filed before the event.

Second, Tuan has said that you need to attend APAC meetings for reimbursement. You haven't.

Third, Christoph made it very clear that release parties have a limit of 100$. Since you didn't get approval for this event, the APAC team has not yet approved your request for 200+$.

At this time there is no discussion about this ticket. If you attend a meeting, we'll see what to do about it.

excuse me all, I represent implementing activities Fedora 19 Release Party Aceh,

The first,
we want to know whether there is still a possibility of funding this activity back to us?

second,
if there is a rule that states fund activities not more than the prescribed limit of $ 100, we are also ready to accept the decision by following these rules.

third,
This documentation of our activities, the activities carried out successfully,
http://fedoraproject.org/wiki/Release_Party_F19_Aceh

The fourth,
we also carry out activities Fedora 18 Release Party
http://fedoraproject.org/wiki/Release_Party_F18_Aceh
and we did not experience problems like this.

five,
we hope that this problem can be resolved with good, not harm each other, thank you for your attention and the answer,

regard
executive committee Fedora 19 Release Party

Please attend the APAC meeting this Saturday. This ticket will be discussed then. We're happy to reimburse whatever events our Ambassadors host, we'd just like them to follow the guidelines like the rest of the community. The issues I see with this ticket are:

  • Was not approved before event (the ambassadors never got a chance to decide if the finances were OK for this event, or to provide suggestions on how the event might be improved)
  • requests 200$ for a release party while FAmSCo suggests 100$
  • no team member has attended an APAC meeting to get this ticket discussed in a long time. The "meeting" key word was added 5 months ago. We've held quite a few meetings since then, but no one from the organizing committee of this event has attended them.

I don't recall discussing the other release party you've mentioned, but you probably didn't run into issues because you got approval for the event before you went ahead and spent the money.

Thanks,[[BR]]
Ankur

Thanks for the response,

The first,
we as organizers are typically contacted fedora Indonesian ambassador held a release party for Fedora 19's. and the indonesia ambassador has been approved for this activity.

second,
attendance at a meeting of the APAC if this is just for the ambassador? because the F18 RP event, we never follow the APAC meeting. then I still do not understand how to follow the APAC meeting?

third,
FAmSCo decisions regarding the funding limi $ 100 we did not make it.

third,
thanks for the response and help, I will present to pertumuan APAC Saturday ini.semoga no best way we can take.

Thank You
Committee F19 RP Aceh

Replying to [comment:8 blurrsp]:

The first,
we as organizers are typically contacted fedora Indonesian ambassador held a release party for Fedora 19's. and the indonesia ambassador has been approved for this activity.

You need to get approval from Regional Ambassadors or FAmSCo. Please read these guidelines carefully: https://fedoraproject.org/wiki/Ambassadors/APAC/Reimbursement

AFAIS, you are not an ambassador. Thanks for organizing release parties; but why don't you apply to become an ambassador?
If you are an ambassador, your mentor will support you to do this much easier.

second,
attendance at a meeting of the APAC if this is just for the ambassador? because the F18 RP event, we never follow the APAC meeting. then I still do not understand how to follow the APAC meeting?

It is a meeting for regional ambassadors. However, welcome everyone to attend.
Again, why don't you apply to Ambassador progam?

Replying to [comment:8 blurrsp]:

Thanks for the response,

The first,
we as organizers are typically contacted fedora Indonesian ambassador held a release party for Fedora 19's. and the indonesia ambassador has been approved for this activity.

I feel you're misunderstanding the situation. Every event needs to be approved beforehand. This gives people the opportunity to judge the event and make an informed decision on the amount of money that should be allocated. This release party, as you can see from the ticket, has not been approved. It is the responsibility of the ambassador in the organizing team to:
- file a ticket well in advance
- provide an approximate budget that he will require for the event
- provide some details on the organization of the event that will enable other ambassadors to decide whether or not the budget requested is appropriate
- call and attend an apac meeting where this will be discussed, clarify queries, and via this process get the ticket approved.

I repeat that this ticket has not been approved yet. The reporter has bumped the ticket twice, but not attended any meetings to get the ticket discussed.

second,
attendance at a meeting of the APAC if this is just for the ambassador? because the F18 RP event, we never follow the APAC meeting. then I still do not understand how to follow the APAC meeting?

Any ambassador can request a meeting to get his ticket discussed. We send out reminders to the ambassadors mailing list. All ambassadors are expected to be on this list, and to keep an eye out for meetings etc. The next meeting is tomorrow, Saturday at 0400 UTC: https://lists.fedoraproject.org/pipermail/ambassadors/2013-December/021918.html

third,
FAmSCo decisions regarding the funding limi $ 100 we did not make it.

Yes. FAmSCo is made up of experienced ambassadors, and all of us abide by limits that FAmSCo sets. This is why the ticket needs to be approved before the event, so we can point out things like this. Had this ticket been presented for discussion earlier, we'd have pointed out that the recommended budget for a release party is 100$. I hope you understand what I'm saying.

third,
thanks for the response and help, I will present to pertumuan APAC Saturday ini.semoga no best way we can take.

Anyone from the organizing committee can be present at the meeting. Ideally, the reporter of the ticket should be available, but it isn't a rule. As long as someone can clarify doubts that folks present, it's all OK.

I hope to see someone at tomorrows meeting.

Warm regards, [[BR]]
Ankur

thanks for the response.
I find it helpful to talk with you all,
I will attend the next APAC meeting this Saturday
hopefully we can finish well.

thank you.
Thank You Committee F19 RP Aceh

Hi there,

This ticket was discussed in the APAC meeting on December 21 2013 and approved.

http://meetbot.fedoraproject.org/fedora-meeting/2013-12-21/

Please do update the wiki page with links to the event reports and photos. Please do also provide the links here. These are necessary for reimbursement.

Please upload receipts of all expenses in readable pdf files to make it easy for Jeorg to go through them and file them. If they're not in English, and English translation would be required.

Amount approved: $250

Thanks,[[BR]]
Warm regards,[[BR]]
On behalf of the APAC Ambassador team, [[BR]]
Ankur

Replying to [comment:12 ankursinha]:

Hi there,

This ticket was discussed in the APAC meeting on December 21 2013 and approved.

http://meetbot.fedoraproject.org/fedora-meeting/2013-12-21/

Please do update the wiki page with links to the event reports and photos. Please do also provide the links here. These are necessary for reimbursement.

Please upload receipts of all expenses in readable pdf files to make it easy for Jeorg to go through them and file them. If they're not in English, and English translation would be required.

Amount approved: $250

Thanks,[[BR]]
Warm regards,[[BR]]
On behalf of the APAC Ambassador team, [[BR]]
Ankur

Thank you, we will upload as soon as possible

Whether there should we update from the following ticket?

information from blurrsp for reimbursement can through my paypal cristal_repot@yahoo.co.id I will bank transfered to him

Hi there,

Please complete all required stuffs before asking for reimbursement. Something you need:

  • Event report: post it to Fedora Planet or Ambassadors mailing list
  • Event pictures (also include to event report)
  • Receipts: they are not clear enough now. Please make it clearer (re-scanning?) and give a total (in your currency and US dollar)

Hi There,
I think you missed what we already update in wiki page and in the invoice attachment.

Replying to [comment:16 jurankdankkal]:

I think you missed what we already update in wiki page and in the invoice attachment.

Report and photos are fine. Please also see my comment on receipts.

I want to provide good quality reception, but his size is not acceptable in a wiki page, what should I do?

Thank's

Replying to [comment:17 tuanta]:

Replying to [comment:16 jurankdankkal]:

I think you missed what we already update in wiki page and in the invoice attachment.

Report and photos are fine. Please also see my comment on receipts.

Please don't expect such a goodness image quality with only 256 limitation.
Give me your email If you want highest image quality and I'm gonna send you one.

Replying to [comment:19 jurankdankkal]:

Please don't expect such a goodness image quality with only 256 limitation.
Give me your email If you want highest image quality and I'm gonna send you one.

At least, we need to know each cost items and the total.

whether there is still an unmet requirement?
so that we can finish soon.
thank you

Replying to [comment:19 jurankdankkal]:

Replying to [comment:17 tuanta]:

Replying to [comment:16 jurankdankkal]:

I think you missed what we already update in wiki page and in the invoice attachment.

Report and photos are fine. Please also see my comment on receipts.

Please don't expect such a goodness image quality with only 256 limitation.
Give me your email If you want highest image quality and I'm gonna send you one.

Please use common sense and upload them elsewhere. You can upload them at your fedorapeople space for the time being. We're looking into increasing the upload limit and it'll be done shortly. When the size limit has been increased, they can be attached to the ticket here.

Replying to [comment:21 blurrsp]:

whether there is still an unmet requirement? so that we can finish soon. thank you

I think most of them are fine, but would it be possible to re-do the Food receipt? Nothing can be made out in it at the moment. Jurank has put up individual jpgs, but they're really not clear enough. Also, Jeorg requests individual pdf files.

The trac front page says:
- Please attach receipts/invoices as a pdf! Not as a imagefile!
- Please do not aggregate tickets or collected invoices - we have to split this for reporting again!
- And please remember that we can not always search your paypal accounts from the history tickets, so please just add them to your requests

These are small things but they make the task easier for Jeorg and everyone else who has to finally file these to RH.

When you upload the new versions of receipts, please obsolete the existing attachements if you can. That'll help keep things clear and avoid confusion.

thanks ankur for the clear statement - i will follow up as soon as requirements are met and i have enough money to reimburse

Hi,

I've increased the attachment size limit to 2MB. I hope that's enough. When you've uploaded the fresh receipts, please add the "ready-for-reimbursement" keyword to the ticket (click modify below). Please do not remove the "approved" keyword, only add the new one after a comma. Once done, please double check that your ticket appears in this report:

https://fedorahosted.org/fedora-apac/report/13

I'm sorry for the extra work. Hopefully we won't run into such issues in the future.

Thanks,[[BR]]
Warm regards,[[BR]]
Ankur

sorry, I want to know about the next process of reimbursement?

thank you

Replying to [comment:27 blurrsp]:

sorry, I want to know about the next process of reimbursement?

thank you

Hi,

Jeorg is out of funds in the community credit card at the moment. He'll reimburse you (and the other waiting tickets) whenever he receives the money. He should get more sometime soon.

Thanks,[[BR]]
Warm regards[[BR]]
Ankur

how the refund process activities,

thank you for attention

ping izhar. Could you please process this!

I hope the return process can be immediately resolved, because our community with these funds may run again delayed activity during the return process,

Thank you.

sorry, if the return process is still valid?
we feel it complements all the rules to do this process?
sorry. if it does not apply or is there something please let us know. so we do not expect anymore with these funds.

thank you for attention

sorry .. been really busy these past few weeks ..

please provide your paypal account in the form of user_AT_domain.tld for me to process the transfer.

thanks

@blurrsp : please also provide the total (in your currency and converted to USD)

account paypal : aliphysic2003[at]gmail[dot]com

thank you for your attention.

funds that we use : US$219 - Rp 2.540.400

Thank's for all

Hi,

I've just transfered the amount to your paypal. Sorry that this took a while.

Thanks!

Metadata Update from @izhar:
- Issue assigned to izhar
- Issue tagged with: , approved, for, ready, reimbursement

2 years ago

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