#56 Budget For Release Party Fedora 18 - Beijing, China
Closed: Fixed None Opened 7 years ago by alick.

We are planning a Fedora 18 release party in Beijing, China.
The estimated number of participants is 50. The wiki link is at
https://fedoraproject.org/wiki/Release_Party_F18_Beijing .

||= Description =||= Quantity =||= Amount =||
|| Place for hosting || || US $ 100 ||
|| Live DVD || 50 || US $ 50 ||
|| Stickers || 50 || US $ 13 ||
|| Posters || 2 || US $ 10 ||
|| Drinks and Snack || || US $ 20 ||
|| TOTAL || || US $ 193 ||


i,

Discussed at the APAC meeting on 2013-01-12. We voted +9/-0 for this. Reimbursement, as always is subject to reports/photos/receipts. Please add your event to the fedora events page and follow the guidelines as closely as possible.

XXX APPROVED XXX

If anyone has issues with this, please speak ASAP.

I see the cost for hosting place is over a half of total cost. It's too high :(
This is a FOSS activity so I think it's better if we can get a free place.

We've hold the release party this afternoon, so the revised budget is also the final (real) cost breakup. With the support of the lab we do not need to get hosting fee reimbursed. The total cost is less than the first version, so I expect there should not be problems to get approved, is it so?

||= Description =||= Quantity =||= Amount =||
|| Live DVD || 50 || CNY 225 = USD 36.2 ||
|| Posters || 1 || CNY 70 = USD 11.25 ||
|| Drinks || || CNY 31.2 = USD 5 ||
|| Snack || || CNY 310 = USD 50 ||
|| TOTAL || || CNY 636.2 = USD 102.24 ||

Besides, we have an ambassador who travel here by train and help out the event. Should I add the train fee into the total so that it can be reimbursed too?

Replying to [comment:3 alick]:

We've hold the release party this afternoon, so the revised budget is also the final (real) cost breakup. With the support of the lab we do not need to get hosting fee reimbursed. The total cost is less than the first version, so I expect there should not be problems to get approved, is it so?

Nice. Thank you for your efforts.

Please do not forget to post all receipts onto this ticket and write the event report.
We will process for reimbursement as soon as we got them all.

Besides, we have an ambassador who travel here by train and help out the event. Should I add the train fee into the total so that it can be reimbursed too?

Please open it in a separated ticket and wait for approval.
Next times, you should open such that ticket to request for funds (in type: travel subsidy) before actually spending it.

receipt for Live DVD production
receipt.jpg

receipt for the poster
receipt001.jpg

receipt for a box of water
receipt003.jpg

Ah, sorry I just notice that we need the receipts in PDF format only. I'll make a pdf file of all the receipts and upload it later.

The event report can be seen at http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020822.html, and the Chinese version is at http://linuxtoy.org/archives/fedora-18-release-party-event-report.html.

I prefer to use Western Union money transfer to reimburse the money. What account information should I provide?

I pinged Harish via email and twitter. It has been more than one week but I haven't got a reply :( Can you guys provide some help for the reimbursement?

Joerg, could you please support this case. Thanks.

with the community credit cards we only can pay for you by direct credit card payment and/or by paypal

please provide your paypal account for reimbursement

My paypal account is alick9188 at gmail dot com. There is some additional fee when we wire transfer money from paypal to banks. Paypal charges 35USD for withdrawal fee and 15USD for possible return fee. I want the additional fee get reimbursed too, so the total sum now is USD 102.24+35+15=152.24.

I learned from jsimon that the extra paypal charge cannot be reimbursed, so the total is still CNY 636.2, which equals to USD 101.218 by OANDA.

I received the payment on paypal and paypal charge a fee for the receiving. jsimon sends me 101.22 USD, and after i accept it, it shows 96.97 USB in the balance. I checked paypal webpage and find that 'fees for receiving payments from buyers outside China' is 3.9% + $0.30 USD.

I want to have the fee reimbursed too but don't want jsimon to spare efforts to just pay for such small amount. I will ask for extra 4.25 USD in future events, is it OK?

This has been discussed earlier. I m sorry at the moment there is no provisions to get reimbursed the paypal fee. The main argument is every expense should be supported by a receipt. Since there is no receipt for the paypal transaction it is not possible to include it. I know this is not fair and I ll bring this to the attention.

There are two methods.
1. We can ask the paypal to reduce the commission from the receiver, in that case you need to pay it and you will get less.
2. We can pay the commission so that the credit card holder is getting charged more and you will get the correct amount.

In 2nd method since the cardholder is getting an email regarding the paypal fee we can use it as a receipt I suppose. I ll discuss this and do what FAmSCo can do regarding this.

Metadata Update from @bckurera:
- Issue assigned to jsimon
- Issue tagged with: approved, meeting

3 years ago

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