#45 TO BE PAID - USD 180 : Support for Fedora Meetup in Danang, Vietnam
Closed: Fixed None Opened 6 years ago by tuanta.

I am organizing the first Fedora meetup in Danang (one of three biggest cities, located in the middle of Vietnam) to motivate the Fedora and FOSS activities in the city for better movements in the future.

Event details could be found here:
https://fedoraproject.org/wiki/User:Tuanta/Fedora_Meetup_Danang_2012-12-01

The budget should be included:
* Return flight: about $80
* Accommodation: about $50
* Others: about $30
Total: about $160

I would like to ask for funding from Fedora.
It's good to cover the total of that amount but it's also fine to cover a half.

The event date has been fixed to next week (sorry for that late, I am too busy with my daily work) so please consider and confirm me asap.

Of course, all receipts, report and photos would be uploaded after the event.

Rgds,
Tuan


This is great Tuan, I would like to approve this fund request.

However please note following,
1. This is only to cover your travel expenses what about the cost for the event, you need any support on that too, then please open another ticket.
2. Please add cost break down to the wiki too, so that who cannot login to the system also can see it.

Thanks for your support on spreading Fedora in Vietnam, you can do it !!!

Approved : USD 160 (Full amount) - FAmSCo member peer review

Tuan, Please do attach receipt so that we can proceed with the payment. Have a great event !

Replying to [comment:1 bckurera]:

  1. This is only to cover your travel expenses what about the cost for the event, you need any support on that too, then please open another ticket.

Sure, I will do that if needed.

  1. Please add cost break down to the wiki too, so that who cannot login to the system also can see it.

Done.

Approved : USD 160 (Full amount) - FAmSCo member peer review

Thanks for your quick support.

Tuan, Please do attach receipt so that we can proceed with the payment.

Sure.

Rgds,
Tuan

My meetup has been completed successfully: http://blog.iwayvietnam.com/tuanta/2012/12/09/fedora-meetup-in-danang-nov-dec-2012/

All receipts are also uploaded.

The total actual cost is: 1,792,000 (flight) + 1,050,000 (hotel) + 888,000 (lunch party with DanangLUG) = 3,730,000 VND ~ US$180.

Actually, it's over budget. So, to meet the estimated budget, reimbursement could be adjusted to US$160 if needed (I can cover the margin myself).

Let me know when reimbursement could be made.

The flight cost and accommodation can be reimbursed since it is approved, price hikes can be reasonable and since it is slightly high so we can understand the situation.

But the expenses for lunch is not pre-approved. However I would like to support that expenses
1. It is not a high cost (small amount relatively)
2. Such unexpected things can happen in a meet-up which cannot be predicted early.
3. At them moment no budget restriction are effective.
'''Therefore I would like to approve USD 180, that should be paid to Tuan for the reimbursement as a support to the effort of making strong Fedora community in Vietnam.'''

I assigned this to Harish, he will proceed with reimbursement, please contact him. However I think this will take some time since Harish is busy these days. Please let me know if you want this hurry so that I can look for an alternative. thanks for the event reports too.

Thanks bckurera for your quick response and the positive comments.
I will follow this up with Harish (together with the ticket #38)

Harish, the total amount in two tickets is: US$180 + US$20 = US$200.
My PayPal: dtanh [at] yahoo [dot] com

Please let me know when you can make it.

Rgds,
Tuan

this is not reimbursed since 6 weeks - i could reimburse this ... any comment from famsco on this?

Thank you for having an eye on this, Jörg. The expense was approved by the APAC community and Tuan already paid the money upfront. Please go ahead and reimburse him. TIA!

I just think Harish is too busy today.

Thanks Jörg for taking this. I have just also put you to #38 (the same situation) as well.
It's appreciated if you can make reimbursement to both. TIA.

3.730.000 vietnamese dong (VND) = 175,96 USD to be reimbursed

Thanks, I got them both.

Just a small problem: transaction fees have been deduced directly on received amounts.
The total is just $8.2, but it would not be good for contributors who paid all before then requesting for reimbursements.

I'm afraid there is nothing we can do at the moment. PayPal only allows the sender to take over the fees if he has a corporate account. AFAIK Red Hat is currently investigating whether it is possible for the CC holders to get corporate accounts, but I'm afraid legal will block it.

Metadata Update from @cwickert:
- Issue assigned to jsimon
- Issue tagged with: approved

2 years ago

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