#30 Travel subsidy for Michel Alexandre Salim (salimma)
Closed: Fixed None Opened 6 years ago by salimma.

Representing Fedora developers, I'll be speaking and running a workshop at [https://fedoraproject.org/wiki/FAD_Padang_2012 Fedora Activity Day (FAD) Padang], the inaugural Indonesian FAD.

If possible, it'd be great to get my travel expenses reimbursed. The main component is the Jakarta-Padang-Jakarta flight, and if the cost of taxis from the airport to the hotel, conference venue, back to the hotel and then to the airport can be covered as well that'd be great.

[http://www.tripit.com/trip/public/id/338E0EBFD6BD Itinerary detail]
[http://www.tiket2.com/english/airport-jakarta-CGK.html Jakarta info]
[http://www.tiket2.com/english/airport-padang-PDG.html Padang info]

||= Component =||= Expense =||
|| Flight || 1,731,500 ||
|| Airport tax (Jakarta) || 40,000 ||
|| Airport tax (Padang) || 35,000 ||
|| 2x airport taxi (Jakarta) || 160,000 ||
|| 2x airport taxi (Padang) || 160,000 ||
|| 2x hotel taxi (Padang) || TBD ||
|| Total (IDR) || 2,126,500 ||
|| [http://www.xe.com/ucc/convert/?Amount=1&From=USD&To=IDR Exchange rate USD-IDR] (2012-06-16) || 9,380 ||
|| Total (USD) || 226.71 ||

Scanned invoice is attached.


invoice for Jakarta-Padang-Jakarta flight
salimma-invoice.png

Thanks, Good to see the total cost breakdown, please find out the expenses for Hotel as well. The total cost for travel might me higher than the total cost for the FAD, actually it is the reality.

I ll contact with Harish and check the budget limits. I do believe this is a good initiative we should look forward to have and at the same time we need to make sure the opportunity is utilized affectively.

BTW did you pay for the flight ? (the attachment is in Indonesian so cannot understand whether it is a quotation or a receipt)

Is there any possibility for you to bear the hotel expenses or any portion of the cost, yourself?

I have the price quote for the hotel -- as three participants will be using it, should it go here, on #27, or as a separate ticket blocked by 27?

I had to issue the tickets straight away -- it's peak travel season here due to the imminent Eid ul-Fitr celebration, so I've already paid for it, but it'd be nice to get some of it back. As for the hotel - let's discuss that once I know which ticket I should file it under, and I'll Cc: the other two people on the discussion.

If the hotel cost is a direct cost (whether it is directly related with the FAD, like expenses on 27 (stickers, food, etc..) ) please add them to ticket #27. If it is not a direct cost and only matters to your stay please add it here. Since three participants going to share the room I think it is better to include it in #27, because whether you make the FAD or not we need to bear the expense for the hotel room. Hope it is clear?

Prepaid amounts with no proper approval are at risk always, however we will support to facilitate FAD and your presence as much as possible. Will discuss this further at the next APAC bi-weekly meeting on [https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2012-06-23 23rd June], please '''be present at the meeting and convince the importance''' of investing the amount, so that APAC FAms will support you to get the ticket approved (The normal procedure).

Please complete the ticket and make it ready(with the total amount required) so that we can discuss this at the next meeting and conclude. Thanks again for your interest and support.

This was discussed in the APAC ambassadors meeting on [https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2012-06-23 June 23 2012]

Relevant logs attached.

As you'll see, while the budget was approved, we aren't sure if this should be from the Ambassadors budget or the premier events budget. It's a hybrid event where contributors will hold a FAD while also interacting with non fedora contributors.

Bckurera needs to find out what budget this should go from.

Portion of the APAC 2012-06-23 meeting where this ticket was discussed.
ticket30.txt

Please contact Harish to reimburse the amount of USD 226.71

Receipt - Attached

Paid out on July 3rd. Please confirm receipt and close ticket.

Harish

Still waiting for the confirmation from salimma, please respond asap. Did you get the money (USD 226.71) ?

Metadata Update from @harishpillay:
- Issue assigned to harishpillay
- Issue tagged with: , approved, meeting, reimbursed

2 years ago

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