Originally posted here: https://pagure.io/ambassadors-emea/funding_requests/issue/69.
I would like to organize Fedora 29 Release Party during the Linux Autumn conference.
Date: 10 November 2018, late afternoon/evening. Location: Recreation and Traning Center “Gwarek”, Ustroń, Poland. Expected audience: 20–40 people, Linux users, both Fedora and other distros.
Funding request: I'm asking Fedora Community to fund only one thing: the cake. Previously I wrote that the price would be about 200 PLN but now I think it will be more likely 300 PLN (≈70 EUR ≈80 USD). (Yes, I'd like the cake to be that large.)
Additionally: If Fedora Community requires any swag and/or gadgets (e.g., stickers, balloons, etc.) to be present and given to the attendees during the event then it must be also funded and delivered to the event.
I'm not asking to fund things like the venue, accommodation, travel tickets for attendees because those things are already funded by other sponsors.
I expect that some active Fedora users and contributors will be present at the party, including two Fedora Ambassadors. They are aware of my idea but not (yet!) involved. Unless anyone speaks up, assume that I am the sole organizer of that Fedora Release Party.
Count me in as an organizer as one of the local Ambassadors. Event wiki page: https://fedoraproject.org/wiki/LinuxAutumn2018 . Sorry for the delay, life got in the way.
The whole event is usually attended by over 100 developers, engineers and FOSS enthusiasts. I cannot edit Rafał's description, but we would like to have some basic swag like stickers, pens, pins.
Matej Marušák is giving a talk at the conference. Assuming the swag is shipped from Brno, he could bring it to the conference to save shipping costs.
Also, @bex asked me to explain past Fedora participation in the event, so here are some highlights from the last five years: In 2017, Igor Gnatenko gave a talk about new features in RPM 4.14. In 2015, Marcin Juszkiewicz gave a talk about porting Linux distributions (and Fedora in particular) to AArch64 and I led a workshop on RPM packaging. In 2014, Maciej Lasyk gave a talk about Docker on Fedora I gave a talk about joining Fedora as a package maintainer.
Thank you, @rathann, for joining officially. I was not going to write about whole conference as it is not Fedora-only (just like not every Linux is Fedora :wink:), just about the part which is the Release Party. But, indeed, Fedora is present wherever Linux is so definitely it is present at this conference.
I mentioned swag in my original post but did not ask clearly for it. Yes, swag is welcome and we will be thankful if Matej or other people from Brno bring it.
+1
+1 from me.
Yes, I am speaking at the conference. I will be happy to bring the swag there from Brno and also I am happy to help organize other things if needed :)
I am going to travel to Polland to help you Rafal! I will be in charge of the decoration with Fedora ballons I brought from Peru as well as my t-shirt of Fedora in Lima, Peru! Glad to help! :) - yulytas
Thank you everybody for your feedback. I'd like to raise an issue here: @yulytas is bringing her own balloons for the events. She is funding them on her own, Fedora is not participating. I think it would be nice if Fedora funded some swag for @yulytas. Maybe refund balloons, maybe give her some swag for her future events.
+1 for Funding Request
and maybe @mmarusak can carry extra swag for @yulytas , she is doing an amazing work everywhere she is :smile:
the last is just a suggestion but it will be great :)
300 PLN is approved. We need an address to be able to ship swag. You may place the address here or email it to bexelbie@redhat.com. If you email it, please include the ticket link :)
@rluzynski I am not sure why you think Fedora isn't participating, can you explain?
[...] We need an address to be able to ship swag.
Please give the swag directly to @mmarusak, he is coming from Brno to the conference. I assume that the swag is small and light (in terms of the weight).
I mean that Fedora is not participating in funding the swag that @yulytas bought with her own money and used in multiple events already. That's what I understood but maybe it's not correct. Maybe @yulytas should provide more details.
I've just noticed a comment from @bt0dotninja, this is exactly what I meant.
[...] We need an address to be able to ship swag. Please give the swag directly to @mmarusak, he is coming from Brno to the conference. I assume that the swag is small and light (in terms of the weight).
The swag has to be shipped as we don't have it in Brno. Please provide a shipping address. We are restocking here and won't have it when you need it without shipping.
@rluzynski I am not sure why you think Fedora isn't participating, can you explain? I mean that Fedora is not participating in funding the swag that @yulytas bought with her own money and used in multiple events already. That's what I understood but maybe it's not correct. Maybe @yulytas should provide more details.
Fedora is shipping swag for this event. If @yulytas needs swag for events they should open Mindshare tickets as needed. In general we don't tend to just give swag to people to be used for unspecified things. There are exceptions and those can be discussed in a new ticket.
[...] We need an address to be able to ship swag. Please give the swag directly to @mmarusak, he is coming from Brno to the conference. I assume that the swag is small and light (in terms of the weight). The swag has to be shipped as we don't have it in Brno. Please provide a shipping address. We are restocking here and won't have it when you need it without shipping.
I sent you my address via e-mail, but if it doesn't reach me on Thursday latest, I won't be able to bring it with me. I'm leaving on Friday morning.
Shipping with request to have it in Warsaw by Thursday.
Thank you. Even if it arrives too late, it won't go to waste. I'll ship it to whoever needs it for the next event in the region.
Update - we actually found some swag in Brno that had gotten mislaid :(
@mmarusak can pick it up locally and bring it.
Metadata Update from @bex: - Issue assigned to rluzynski - Issue priority set to: None (was: awaiting triage) - Issue tagged with: needs event report
Update - we actually found some swag in Brno that had gotten mislaid :( @mmarusak can pick it up locally and bring it.
OK, this seems to be the best solution.
[...] Fedora is shipping swag for this event. If @yulytas needs swag for events they should open Mindshare tickets as needed. In general we don't tend to just give swag to people to be used for unspecified things. [...]
OK, this is a clear and fair explanation that there will be no extra swag for @yulytas because the general rule is that there is no such thing like "extra swag to be used for potential future events".
I think that the problem of funding and shipping the swag is resolved.
300 PLN is approved. [...]
... and the cake as well.
There will be an invoice for the cake, a VAT invoice, if I understand correctly. An important question here: who will be the client to be put down on the invoice? I need a name, an address, a tax number.
Otherwise, please explain how the refund process works.
Edit: The data can be emailed to me or written here.
Short version: pay for the cake and then submit for a reimbursement.
More detail in “Getting Swag or Financial Support” at https://docs.fedoraproject.org/en-US/mindshare-committee/advocate/ as the process is similar.
Thank you, @bex. The link explains lot but not everything. My question is: what kind of document do I need to confirm my payment? If an invoice, I need a client (person or an organization) data. I can give my data as the client if it is OK for the process.
Is a receipt (which lists everything but no client data) maybe sufficient?
A receipt, such as one might receive from a personal purchase at a grocery store is sufficient.
Thank you, I have no more questions today.
@yulytas has written up an event report on her blog: https://lleksah.wordpress.com/2018/11/12/jesien-linuksowa-2018/ . Does that qualify for the "even report" requirement or do we need something else?
In my opinion it mostly does (Thank you @yulytas !). It'd be nice to have you share a bit about whether the event is something Fedora should do next year and what, if anything, we did well or should do different in future years. I realize this was an RP request, but there have been requests for greater Fedora involvement from the organizers so I am asking.
One thing not mentioned in @yulytas ' write up was how accessible the event was to non-Polish speakers.
dzienkuje (spelling?)
Oh, and please open a ticket in the fedora-budget repository for reimbursement when ready.
@rathann:
I wrote my two reports:
@bex:
It'd be nice to have you share a bit about whether the event is something Fedora should do next year and what, if anything, we did well or should do different in future years. I realize this was an RP request, but there have been requests for greater Fedora involvement from the organizers so I am asking.
As I was involved as an organizer I think that other people should answer this question. What we need:
I think that we are going in the correct direction. Just let's continue what we are doing now, just more and better.
That would be a very valuable opinion because she and Ana were the only non-Polish and non-Slavic guests. I've contacted @yulytas off-list and she said it was OK and we took care of the guests. She's too busy to give more feedback ATM.
While at this, I'd like to emphasize that this year we had as many as 4 events in English. We would be happy to have more but, as I said many times, it's a chicken-and-egg problem: we have little events in English because we have little foreign guests. And we have little foreign guests because we have little events in English.
Forget the spelling, your pronunciation is perfect! :-)
The party has been funded and organized, thank you Fedora. I'm closing this issue.
Metadata Update from @rluzynski: - Issue close_status updated to: Complete - Issue status updated to: Closed (was: Open)
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