#3 Flock 2018 - Venice - proposal

Created 8 months ago by mailga
Modified 2 months ago

What city are your proposing?

Answer

Mestre-Venice, Italy

What dates are your proposing? We encourage you to consider dates at the begining of August.

Answer

August 6th to August 09th

Please provide the FAS ID for two people willing to be local contacts and organizers for the conference.

Answer

  • Gabriele Trombini @mailga
  • Robert Mayr @robyduck
  • with the support of the Venice Linux User Group and of the Venice Convention Bureau that helped to find the lower prices. If needed we could provide:
    • Staff for recordings in conference rooms
    • Room hostesses
    • Information desk (also before the conference)
    • Extra congressional programs for visits and excursions

Please price Flights (and trains/buses if appropriate) from the following airports/cities. You should provide three prices, the first is for a trip from July 30, 2018 - August 4, 2018. The second is from August 6 - August 11, 2018. The third is for your proposed dates, if they differ.

  • Raleigh, NC USA (RDU)
  • Mumbai, India (BOM)
  • Vienna, Austria (VIE)
  • Lima, Peru (LIM)

Answer

  • depart on mon July 30, 2018 return on sat August 4, 2018.
    • Raleigh, NC USA (RDU) - Venice, IT (VCE) (and return) - 2 stops $ 1,196 (Skyscanner November 19th 2017)
    • Mumbai, India (BOM) - Venice, IT (VCE) (and return) - 1 stop $ 730 (Skyscanner November 19th 2017)
    • Vienna, Austria (VIE) - Venice, IT (VCE) (and return) - 1 stop $ 213 (Skyscanner November 19th 2017)
    • Lima, Peru (LIM) - Venice, IT (VCE) (and return) - 1 stop $ 1,484 (Skyscanner November 19th 2017)
  • depart on mon August 6, 2018 return on sat August 11, 2018.
    • Raleigh, NC USA (RDU) - Venice, IT (VCE) (and return) - 2 stops $ 1,247 (Skyscanner November 19th 2017)
    • Mumbai, India (BOM) - Venice, IT (VCE) (and return) - 1 stop $ 619 (Skyscanner November 19th 2017)
    • Vienna, Austria (VIE) - Venice, IT (VCE) (and return) - 1 stop $ 220 (Skyscanner November 19th 2017)
    • Lima, Peru (LIM) - Venice, IT (VCE) (and return) - 1 stop $ 1,360 (Skyscanner November 19th 2017)
  • depart on sun August 5, 2018 return on fri August 10, 2018.
    • Raleigh, NC USA (RDU) - Venice, IT (VCE) (and return) - 2 stops $ 1,191 (Skyscanner November 19th 2017)
    • Mumbai, India (BOM) - Venice, IT (VCE) (and return) - 1 stop $ 732 (Skyscanner November 19th 2017)
    • Vienna, Austria (VIE) - Venice, IT (VCE) (and return) - non-stop $ 247 (Skyscanner November 19th 2017)
    • Lima, Peru (LIM) - Venice, IT (VCE) (and return) - 1 stop $ 1,413 (Skyscanner November 19th 2017)

How much is the cost to get from the airport, train station, and bus station to the city center and to your suggested venue? What is the process?

Answer

Venice is a bit expensive for transports, there are not private lines.
From the airport the price is about $ 8,50 and the amount is due both for people and for the baggage (in case of only one baggage the amount raise $ 17,00)
From the train station the amount is less than $ 2,00
Refer to http://actv.avmspa.it/en
Consider also private car transports from/to various terminals (airport, train station, port, etc):

  • up to 2 people $ 57,56
  • from 3 to 8 people $ 71,95

Please identify at least one venue (and ideally two or more) that has meeting facilities available as shown below. Please provide a link to the floor plan of the facility. You do not need to contact the facility for pricing at this time.

  • 1 Meeting Room for 200+ people
  • 1 Meeting room for 100+ people
  • 3-4 Meeting rooms for 30+ people

Answer

  • Option #1
  • Hotel Ramada
    • 1 meeting room for 250 people
    • 1 meeting room for 70 people
    • 2 meeting rooms for 50 people
    • 1 meeting room for 25 people

Total amount $ 3.441,78 (including technical material)
Coffee Break during the meetings form $ 17,27 per person

  • Option #2
  • Ca’ Foscari University and Hotel Laguna Palace
    • 1 meeting room for 150 people
    • 2 meeting rooms for 80 people
    • 2 meeting rooms for 50 people

For any bigger room ask let us know
Meeting rooms ourtesy of Ca' Foscari Univesity
Coffee Break during the meetings form $ 17,27 per person

  • Option #3
  • Ca’ Foscari University and Hotel Delfino/Amadeus
    • 1 meeting room for 150 people
    • 2 meeting rooms for 80 people
    • 2 meeting rooms for 50 people

For any bigger room let us know
Meeting rooms Courtesy of Ca' Foscari Univesity
Coffee Break during the meetings form $ 17,27 per person

Price a double occupancy (2 beds) room at your suggested hotels. These hotels should be near your suggested venue if your venue is not a hotel. Please price the room for the three sets of dates: July 30, 2018 - August 4, 2018, from August 6 - August 11, 2018, and your proposed dates

Answer

  • Option #1
    *Hotel Ramada
    • single room $ 116,77 per day (includes breakfast)
    • double room $ 52,49 per day per person (includes breakfast)
    • triple room $ 50,72 per day per person (includes breakfast)

Not included tourist tax $ 3,66
Lunch and/or dinner in the Hotel restaurant at least $ 50,36 per person

  • Option #2
  • Hotel Laguna Palace
    • single room $ 141,54 per day (includes breakfast)
    • double room $ 76,67 per day per person (includes breakfast)
    • triple room $ 76,67 per day per person (includes breakfast)

Not included tourist tax $ 3,66
Lunch and/or dinner in the Hotel restaurant at least $ 50,36 per person

  • Option #3
    *Hotel Delfino/Amadeus
    • single room $ 165,13 per day (includes breakfast)
    • double room $ 94,36 per day per person (includes breakfast)
    • triple room $ 50,72 per day per person (includes breakfast)

Not included tourist tax $ 3,66
Lunch and/or dinner in the Hotel restaurant at least $ 41,28 per person

Please determine if a business or tourist visa is required for visitors from:

  • European Union (identify exceptions as needed)
  • USA
  • India

Answer

  • European Union= no visa required
  • USA = no visa required
  • India = visa required

For further informations please visit the Italian foreign office website

Why should Flock be held in this city? Why is this good for Fedora? Why is this good for the attendees? What cultural atractions and evening activities are available? Is a city tour possible?

Answer

Venice, no words needed.

Are there any other conferences within a 3 week period of your proposed dates? Consider events likely to be attended by high numbers of Fedora Contributors, such as Guadec, Akademy, Open Source
Summit, etc. Are there any local holidays and events in within a 3 week period of your proposed dates?

Answer

Usually Flock happens in the same period, in the 2018 Guadec will be held in Almería - Spain
In Italy summer holidays cover two/three weeks and a lot of events and exhibitions take place in that period.

As social events we planned also some tours:

Of course there are also dozen of museums people can visit.

Please list two vegetarian restaurants within walking distance of the venue

Answer

Not aware if there are any, but both Mestre and Venice are walkable on foot in about 30 minutes, and of course some vegetarian restaurant can be easily found and reached

How far is the venue from the city center? How far is the venue from the "social/hangout" area of town?

Answer

In about 10/20 minutes from Mestre to Venice, then in 30 minutes the San Marco place is reachable (also consider that Venice is one whole center).

Closing as Flock 2018 is now scheduled.

2 months ago

Metadata Update from @bex:
- Issue status updated to: Closed (was: Open)

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