Hi @algogator, thanks for proposing this FWD in Arlington! :tada: I am tentatively +1, but I have a couple of questions as well.

My feedback

@algogator said…
How to get involved - I might talk about my GSoC experience with Fedora

I think your personal GSoC experience would be a great topic to include.

@algogator said…
Mini Hackfest on the easy fix issues

Just curious, what kind of things did you have in mind to promote? Things from the easyfix page or other issues?

@algogator said…
Swag (T Shirts/stickers/hoodies) : $50.00 USD

Did you plan to self-produce this swag on your own or receive some from Fedora / D&I Team? For some of these items, we should be able to support you. Definitely with stickers, but I'm not sure about t-shirts or hoodies. My personal recommendation is to avoid self-producing swag if we can help it.

@bex, could you clarify what items are or are not available for an event ticket like this, other than stickers?

In the meanwhile, consider these points while you plan your event:

Resource pack

We plan to share a resource pack with FWD event organizers in early September.

The resource pack will include information on Fedora editions / objectives, content on Fedora <3 Python, and more. Once available, we encourage you to make use of it for your event.

Ideas for getting involved with Fedora

Please promote different ways to get involved and participate in the Fedora community.

When promoting the Fedora community, we encourage you to include other opportunities to contribute across Fedora. A great resource is whatcanidoforfedora.org. An overview of the different Fedora sub-projects is helpful to include. We plan to include other suggestions for this in the resource pack.

Participation metrics

Please collect participation metrics about the number of attendees and other information you think is useful.

We want to better understand how FWD events impact the local communities and Fedora. At a minimum, please note the number of attendees at your event. Other numbers may be useful depending on your event.

Some suggestions are…

• Gender ratio of attendees
• How many people are newcomers and how many people already are contributors / have a Fedora account
• Badges earned by attendees during event (not including attendee badge)
• Other ideas unique to your event and audience

RE: Swag - we can send stickers and pens. I discourage producing shirts/hoodies for these events without that having been centrally planned. We should push that to next year and give lead time on that.

Just curious, what kind of things did you have in mind to promote? Things from the easyfix page or other issues?

Yep and maybe even Fedora Happiness Packets

Did you plan to self-produce this swag on your own or receive some from Fedora / D&I Team? For some of these items, we should be able to support you. Definitely with stickers, but I'm not sure about t-shirts or hoodies. My personal recommendation is to avoid self-producing swag if we can help it.

I was hoping you would be able to ship, everyone loves t-shirts, it but it's OK maybe next year :)

I found a speaker today, Sushmitha interned at RedHat this summer, so she's happy to talk about her experience working with AICoE

@algogator thanks for the ticket. Please ask for swags (stickers and pens) in advance, how many do you need. So that they can be shipped timely.

+1 for this event.

Just the stickers will do!
50 different stickers (5 of each)

+1 from me as well. @algogator please don't forget the points that Justin mentioned, especially the metrics part because it is very important for us to better understand the impact of the FWD. Good luck with the event mentee and feel free to reach out to us if you have any question or need help. 😄

I am setting this proposal to approved. Good luck, @algogator!

@jflory7 @jonatoni @bee2502 Sorry to bring this up last minute, is the week after, around 28th too late?

@algogator said…
Sorry to bring this up last minute, is the week after, around 28th too late?

Changing the date is fine. :thumbsup: Please update the original ticket comment with the final date if it changes.

Some other FWD events are held in early October. Use your best judgment on when to organize the event for your audience. This also buys a little more time to get swag shipments sorted out. :grinning:

According to https://pagure.io/mindshare/issue/32 , we need to send mail to bex (Brian Exelbierd bexelbie@redhat.com) in order to get the swags/stickers for the Fedora Women Day event.

I request organizers who need to get these swags and stickers to please mail Brian Exelbierd bexelbie@redhat.com asap in order to get them timely.

@amsharma I've sent an email to Bex

Shipment has been requested.

tracking details; https://tools.usps.com/go/TrackConfirmAction_input?strOrigTrackNum=9400110200829837328360

Reimbursement Process for FWD

Open a ticket in the Budget Repo. The ticket must contain the following information:

• Ticket URL of approved FWD event from the diversity repo
• Link to the event blog post with some pictures
• Paypal address and/or transferwise email/bank details
• Readable copies of all receipts, pdfs preferred
• List of all receipts, what they were for generically and the amount in the currency of the receipt (i.e. Food @ Walmart 1500 INR)
• Preferred Reimbursement Currency. If that currency isn't possible, you will get USD.
• Any additional notes required for the reimbursement, for example, if your country has paypal fees for receiving money, then include the fee calculation information and a link to the source information

Thanks!!

Hi – are there any updates on the Arlington FWD?

Hey, everyone, we're planning to postpone it to Nov 3

@jflory7 I could not organize the event. @bex If you could send me an address I can ship back the swag.

I can try organizing something for Women's day next month, if not I think we can close this ticket.

I encourage you to try to hold the event next month and if not, contact me offline about the swag please.

I am closing this ticket as canceled to prepare for the upcoming year.