#198 FAmNA Meetings
Opened 2 years ago by award3535. Modified 2 years ago

As the mind-share group progresses towards getting the documentation and procedural issues completed, I am proposing that North America Ambassadors go to a monthly meeting, alternating between East and West time zones. For example Odd months are run by the West Coast leader
and Even are run by the East Coast leader. Each leader will be responsible for picking a time and date that both east and west coast ambassadors can attend. Knowing that we cannot meet everyone's needs that the best possible time be chosen and announced. Please add your thoughts in the ticket.


I think this is a good idea. Can we leave room to call special meetings if needs arise?

I could chair meetings for 6p or later Pacific, alternating months with @award3535

The meetings should include things that ambassadors should require such as information on events that will be needed such as shipping time frames. Format for the meetings should be close to what they are now but as a suggestion format as follows;
meeting name
roll call
announcements -upcoming events, training, fedora community information, etc
tickets (FAmNA tasks) limited to FAmNA issues only (not budget)
Open Floor- items that do not fit into any of the above.
Meetings should be scheduled to accommodate as many participants from all times zones in NA as possible. For example east coast participants should be able to attend a west coast meeting time of 7pm west (10 pm east) as a latest time schedule and vice versa, east coast should accommodate the west coast with a time that most can attend.
By doing monthly meetings does not mean that events cannot be planned, the same process is in-place but just in a different location;
events listed; https://fedoraproject.org/wiki/Events?rd=FedoraEvents
entering tickets; https://pagure.io/mindshare
More to follow in a few days.....
Charter; https://docs.fedoraproject.org/en-US/mindshare/

Since this thread was started FAmNA has had a few meetings. I think I've made one or two. I would be in attendance if I consistently received notification of meetings. Somehow, I'm not receiving notification of planned meetings (and I have checked my spam boxes). Am I not on the FAmNA meetings list? Can I get on the list? Is there another calendar posting upcoming meetings other the the Fedocal at https://apps.fedoraproject.org/calendar/ambassadors/?tzone=US/Pacific?

The last meeting evidently was November 15th. I missed it. I was available. But I did not know it was happening because I was not notified.

Am I alone in this? Is there something we can do to official notify Ambassadors of upcoming meetings?

@steelaworkn I do not have access to change the calendar so that is what makes it even harder. The last meeting was announced on the previous meetings logs and subsequent email. The next meeting will be chaired by @lajuggler and will be announced within the next week or so. No worries, since the focus is now on mindshare and getting things to migrate toward that initiative, FAmNA meetings are more for information and requested help if needed. You can always call me or email me with any concerns. I am usually available everyday. If I dont answer right away I will get back with you that same day. Our focus is to let you get your event and mind on track to promote Fedora, instead of focusing everything on trying to get event planning done and worrying about getting others ambassadors to vote for your event. Less time on the muddy waters, more time on doing Fedora promotion.

@award3535 you can file an infra ticket to regain access to those meetings. Having them accurate in Fedocal would help me a lot. I may actually be able to show up to one during my travels in NA next month :)

@bex I have never had access to the calendar, I have been coordinating the FAmNA meetings since John Rose stepped down, for some reason, nb and a few others have tried adding me to the calendar but they also did not have the rights to do so. I have been announcing them on the email following the meetings and reminders. The attendance for FAmNA is not mandatory nor should they feel they have to attend, since mindshare has been doing a phenomenal job with getting tickets through I dont feel a need to have meetings that dictate policy or reinforce the same. We do need to get the mindshare policy in writing so that we do have some guidance on how to conduct business in NA. I have only had meetings to provide assistance and guidance with the project if needed and to put out upcoming and current information regarding Fedora. Attendance has been low as well since there are a lot of folks that are involved in other groups and the fact that some have not attended meetings in a long time for what ever their reasons are. The number of NA ambassadors listed and the number of attendance at meetings over the past two years really disappoints me, but that doesnt drive their activity, but it does show their initiative/involvement with the project and keeping up to date on things with relation to Fedora. Thus the ones who only show up to meetings and events that benefit themselves vice the project. This was a case and point earlier this year which showed me just how involved they were in the project and the changes they were not aware of in how business and events are handled. I tried to help but got tumble-weeds, and when it came down to getting things approved for an event, he had not answered questions, contacted the proper channels for funding, identified expenses and at the 11th hour nothing had been done, so the event went south and another person took over the mess and got it done correctly. If that person had been involved in meetings and what the project that person would have known how to go about getting things pushed through. Since that issue occurred we have not had another instance of this problem, but it does concern me that our list of active NA ambassadors vice the ones I see as active alarms me. We have tried changing times, days, to accommodate maximum participation but still the same few folks are the ones I see attending meetings and that are currently involved in the project. We have now gone to a once a month meeting hoping that ambassadors wont feel a mandatory attendance and in doing so hoping that more would attend. The plan is to have the east coast host a meeting on odd months, and the west coast host a meeting on even months, each choosing a time that would enable maximum participation for their time zone. So hopefully the frustration of FAmNA meeting planning will become easier to manage if I did have access to Fedocal, and that folks would actually attend.

@award3535 wrote:

@bex I have never had access to the calendar, I have been coordinating
the FAmNA meetings since John Rose stepped down, for some reason, nb and
a few others have tried adding me to the calendar but they also did not
have the rights to do so

Do you need help with the infra ticket?

The attendance for FAmNA is not mandatory nor should they feel they have
to attend, since mindshare has been doing a phenomenal job with getting
tickets through I dont feel a need to have meetings that dictate policy
or reinforce the same

We do need to get the mindshare policy in writing so that we do have
some guidance on how to conduct business in NA

What should NA be doing in its meetings? Does this require guidance from Mindshare? I see the regional meeting as a place for coming together to brainstorm ideas, help each other out, share information, and socialize. What else should be being done?

The plan is to have the east coast host a meeting on odd months, and
the west coast host a meeting on even months, each choosing a time that
would enable maximum participation for their time zone

This feels like a great solution other regions should seriously consider.

The calendar is great if we can figure how to gain access.

Sent on my Samsung Galaxy S=AE 5

-------- Original message --------
From: Brian Exelbierd pagure@pagure.io
Date: 11/20/18 7:53 AM (GMT-08:00)
To: jeffsplace@live.com
Subject: [ambassadors-na/tasks] Issue #198: FAmNA Meetings

bex added a new comment to an issue you are following:
``
@award3535 wrote:

@bex I have never had access to the calendar, I have been coordinating
the FAmNA meetings since John Rose stepped down, for some reason, nb and
a few others have tried adding me to the calendar but they also did not
have the rights to do so

Do you need help with the infra ticket?

The attendance for FAmNA is not mandatory nor should they feel they have
to attend, since mindshare has been doing a phenomenal job with getting
tickets through I dont feel a need to have meetings that dictate policy
or reinforce the same

We do need to get the mindshare policy in writing so that we do have
some guidance on how to conduct business in NA

What should NA be doing in its meetings? Does this require guidance from M=
indshare? I see the regional meeting as a place for coming together to bra=
instorm ideas, help each other out, share information, and socialize. What=
else should be being done?

The plan is to have the east coast host a meeting on odd months, and
the west coast host a meeting on even months, each choosing a time that
would enable maximum participation for their time zone

This feels like a great solution other regions should seriously consider.
``

To reply, visit the link below or just reply to this email
https://pagure.io/ambassadors-na/tasks/issue/198

@bex I do think that the NA meetings are a come together, brainstorming sessions and to discuss upcoming event ideas. You spelled it out exactly what it should be. But if only two are in attendance, it really makes it difficult and frustrating. Since early spring there have only been a few that attend (you can check the logs) faithfully, and a few others that are hit or miss depending on their schedules. The old Wiki page for meetings used to connect to the old calendar when you changed the date and time on the wiki linked to the calendar. That is in the past years 2008 to 2014. So since then I have not had access to the Fedocal.

But the bottom line is getting folks to participate or even show up to the meetings. Next month will be hosted by @lajuggler, I will be unavailable during the week that the west coast has chosen (week of 10 through 16 December) and he will announce the meeting day and time shortly I hope.

I would like to attend meetings, but was not sure where the time was posted until I saw this thread of posts. I will try to do a better job of making the meetings.

@bex I do think that the NA meetings are a come together, brainstorming sessions and to discuss upcoming event ideas. You spelled it out exactly what it should be. But if only two are in attendance, it really makes it difficult and frustrating. Since early spring there have only been a few that attend (you can check the logs) faithfully, and a few others that are hit or miss depending on their schedules.

Perhaps asking those who don't attend why they don't come is useful. Can you do that? From the comments here it seems that not having fedocal up to date is a serious problem.

Are you willing to get access to fedocal (along with @lajuggler ) so that it is up to date?

The old Wiki page for meetings used to connect to the old calendar when you changed the date and time on the wiki linked to the calendar. That is in the past years 2008 to 2014. So since then I have not had access to the Fedocal.

Please open a ticket in the infrastructure pagure and request access for you and @lajuggler

I know most active ambassadors are really busy. You could deligate the cale=
ndar to me. I don't mind. Just point me in the right direction. I will make=
sure to make the meetings and review the logs for updated schedules.

Sent on my Samsung Galaxy S=AE 5

-------- Original message --------
From: Brian Exelbierd pagure@pagure.io
Date: 11/21/18 3:53 AM (GMT-08:00)
To: jeffsplace@live.com
Subject: [ambassadors-na/tasks] Issue #198: FAmNA Meetings

bex added a new comment to an issue you are following:
``

@bex I do think that the NA meetings are a come together, brainstorming s=
essions and to discuss upcoming event ideas. You spelled it out exactly wha=
t it should be. But if only two are in attendance, it really makes it diffi=
cult and frustrating. Since early spring there have only been a few that at=
tend (you can check the logs) faithfully, and a few others that are hit or =
miss depending on their schedules.

Perhaps asking those who don't attend why they don't come is useful. Can y=
ou do that? From the comments here it seems that not having fedocal up to =
date is a serious problem.

Are you willing to get access to fedocal (along with @lajuggler ) so that i=
t is up to date?

The old Wiki page for meetings used to connect to the old calendar when y=
ou changed the date and time on the wiki linked to the calendar. That is in=
the past years 2008 to 2014. So since then I have not had access to the Fe=
docal.

Please open a ticket in the infrastructure pagure and request access for yo=
u and @lajuggler

``

To reply, visit the link below or just reply to this email
https://pagure.io/ambassadors-na/tasks/issue/198

Regarding Fedocal, I was able to create a "Meeting" for LFNW for April 2019. But, to get in there and edit an existing meeting, still trying to figure that out.

Regarding Fedocal, I was able to create a "Meeting" for LFNW for April 2019. But, to get in there and edit an existing meeting, still trying to figure that out.

I think @x3mboy has a special calendar for events so they get picked up for marketing.

As for the NA meetings, those will need to be shared to you or an infra ticket filed.

There is a special calendar for events? I didn't know that.

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