#192 LFNW 2018 budget
Closed: Fixed 2 years ago Opened 2 years ago by jsandys.

Proposed budget for Linux Fest North West, April 28, 29
https://linuxfestnorthwest.org/conferences/lfnw18

Sponsorship rates:
5FT table $750

I would like to feature the Fedora Python Classroom Lab spin and would like to budget for one or two of the experts to help staff the booth.

My proposal is 5Ft community booth (free)
Bronze Sponsorship $500
Travel and Room for 1 or 2 ($300 to $1500)
Event Box, Banners and Swag ($250 to $500)
Total range $1050 to $2500

https://fedoraproject.org/wiki/LinuxFest_Northwest_(LFNW)_2018


Metadata Update from @jsandys:
- Issue tagged with: budget, meeting

2 years ago

@jsandys I will block this ticket until the required mindshare elements are included in both the request and the wiki page for the event. I you need help please email me.

Metadata Update from @award3535:
- Issue assigned to award3535

2 years ago

Metadata Update from @award3535:
- Issue marked as blocking: #193

2 years ago

Swag will not be generated just for specific event. This includes specific T-shirts or items that are not centrally located.

Budget does not specifically state details on what exactly budget is paying for, i.e. extra professionals, 5ft table is listed twice for two different prices. Also there is one person on the the wiki page that has been removed from receiving Fedora funding for misuse of the same Contact me for specifics. If the professionals you intend to bring in they must fit into the mind share initiative and must be voted on by FAmNA to approve the funding,and if it is the individual that has been removed from receiving funds, that presents another problem.

Metadata Update from @award3535:
- Issue untagged with: meeting
- Issue marked as depending on: #193

2 years ago

Metadata Update from @award3535:
- Issue tagged with: blocked

2 years ago

Metadata Update from @award3535:
- Issue assigned to jsandys (was: award3535)

2 years ago

@jsandys in addition to the issues above;
1. Who is/are the python expert(s) you want to budget for? Are they an ambassador(s)?
2. What is the reasoning behind Fedora paying for the python experts travel/lodging?

Dollar amounts are ranges.
I reserved a community table to hold a space, I noticed that SCALE was using a free booth.
Community tables are really for local non-profit groups that can not afford a sponsorship.
Bill (LFNW) will let Fedora exhibit as a community booth, but I believe we should sponsor at the Silver $750 level.
The Bronze $500 level is really for sponsors who don't want a booth.

Here is the text from the prospectus of the various sponsorship levels.

Gold - $1500
The suggested sponsorship level for the majority of commercial organizations. Includes:
● lunch, t-shirts for 4 members
● your logo on the LFNW front page identified as a Gold Sponsor linked to a custom info page
● a booth in the expo hall with 10’ of frontage

Silver - $750
This sponsorship level is for smaller organizations. Includes:
● lunch, t-shirts for 2 members
● your logo on the LFNW front page identified as a Silver Sponsor linked to a custom info page
● a booth in the expo hall with 5’ of frontage

Bronze - $500
This sponsorship level is for organizations that wish to support the event, but cannot or do not desire to staff an expo hall booth. Includes:
● your logo on the LFNW front page identified as a Bronze Sponsor linked to a custom info page

Community / Non-Profits
We provide free​ exhibit hall space to our not-for-profit, open source projects. In addition to a 5' table, your logo will be shown on the LFNW web site. If you need more space, consider applying for a 10' booth sponsorship or contact us about other opportunities.
Non-profit acceptance is not first come, first serve.

We appreciate help at the LFNW booth and would enjoy a fedora contributor with expertise in specialized topics to join us. Of course all budget needs approval.

@jsandys in addition to the issues above;
1. Who is/are the python expert(s) you want to budget for? Are they an ambassador(s)?
2. What is the reasoning behind Fedora paying for the python experts travel/lodging?

If the Mindshare committee wants to send a Fedora python expert to talk to 100's of interested python developers, educators and students at LFNW, we would welcome the help..

@jsandys if your comment above is true, I would like to see the mind share committee correspondence since you did not know what mind share was two weeks ago, and I still am going to ask if one of those experts listed on the wiki, and I would like to know who. There is some concern of funding on one of the individuals.

Also the Mind Share elements are not all there and very vague. Update please

Metadata Update from @award3535:
- Issue assigned to award3535 (was: jsandys)

2 years ago

Metadata Update from @award3535:
- Issue unmarked as depending on: #193
- Issue untagged with: blocked
- Issue assigned to steelaworkn (was: award3535)

2 years ago

Budget

$60=Travel Travel for Jeff's Commute 3 round trips
$150-$350=Swag...whatever we can get at the last minute
$150=Shipping for event box...if we can get it at such short notice
Total= $560
Budget Request=$600

Why does Fedora attend LFNW?
The annual LFNW event is student driven and hosted at Bellingham Technical College (BTC). Students handle all the IT from Infrastructure to problem solving. BTC students do not get paid to support the event, however, they do get a lot of experience as IT people and Classroom Monitors. The event draws students from BTC as well as Western Washington University (WWU), also in Bellingham. We also see college instructors and IT professionals.

Fedora attends this event every year for the purpose of connecting with students, professors, IT professionals and enthusiasts. There are many who come to the event to learn more about Linux. We encourage people to give Fedora a solid run.

What is the focus of the event?
This year, LNFW is has a five-fold focus. Talks are to be based on "Humans", "Education", "Code", "Security", and "Infrastructure". At the Fedora Booth, we will be focusing on "Humans" and "Education".

How does our attendance at this event build users or contributors to specific Fedora solutions - and why are those particular solutions important?
We engage people in discussion about what Fedora offers. People from many backgrounds come to the Fedora Booth. The goal is to talk to people and to demonstrate what Fedora Desktop can do for them. People want a practical computer experience. On a basic level, Fedora offers a secure foundation to research the Web, check email, and network with friends and family using a variety of applications. Moving up, we demonstrate the multi-tasking capabilities of LibreOffice, and Personal Information Management. We not only talk to people about Fedora, we show them what Fedora can do.

How does our attendance at this event build users or contributors to the Fedora platform overall.
Patrons who are interested enough to hold a conversation, we will get their information and send them a simple email. In the email we will have links to the Fedora Project as well as links to the various applications to help them succeed with Fedora. If they are interested in contributing in some way to the Fedora Project, we will provide them an avenue to get started.

Measured Success
This year we have a bar/QR code scanner. For patrons who wish to have more information, we will scan their event badge into a spreadsheet. During the following week we will send them an email with links to help them get started. In the past, we measured interest by how many Swag items we passed out. This year we will be able to do a simple head count of interested people.

I should also add there is a Community Table reserved for us at no cost. Usually Jeff S. has done all the planning for the event and I usually help set-up, tear down, and man the booth. This year it will be me and possibly Adam Williamson. My daughter may come to demonstrate Fedora's digital art capabilities.

+1. Looks like he is only requesting $60 for travel plus swag and shipping. Sounds good.

I just received an email from Bill Wright confirming the Community Table registration. I, and any attendees will simply register either free or with an Individual Sponsorship.

Metadata Update from @award3535:
- Issue tagged with: meeting

2 years ago

FAmNA West has given 4 of the 5 votes required to approve the event, I will email out a request for FAmNA to vote in the ticket.

Did you count my +1? I left my +1 in this ticket.

nb, including your vote we have 4. If my +1 vote is counted, we have 5. If not, we need one more vote to carry.

@steelaworkn I appreciate your taking this event over and giving it new shape and focus. I am not an NA ambassador, but am an ambassador, but given the current objectives and budget proposal ($60 + swag) I am +1 (for what that may or may not be worth in the NA process).

i look forward to reading your event report and learning how this went. If you'd like some ideas for questions that would be cool to have answers too (knowing that you won't answer them all), take a look at https://pagure.io/mindshare/issue/15 -- that is a very draft document so take it with a grain of salt.

Thanks again.

Hello all,

I am +1 as well. Hope we have a great event!

Ross

@steelaworkn the event is approved by FAmNA with the required votes for the budget of $600.00.
After the event is complete, follow the elements listed in the following links are followed: https://fedoraproject.org/wiki/FAMNA_event_owner_guidelines
https://fedoraproject.org/wiki/FAMNA_Reimbursement_Guidelines#Requirements_for_Reimbursements

Have a Great Time and don't hesitate to call if you need help!

Should this be $600? The swag is already paid for and I suspect shipping will be the customary $60-$100.

@bex Yes, we approved it for $600 to also cover any small travel costs which is about 60. This covers us for any unforeseen expense with swag, travel, or shipping. Its precautionary and I do not see us going over 400 anyway.

@award3535 We don't need to approve it for $600. We are only spending $60 for travel plus $60-100 for shipping. We don't budget for swag because it is already paid for.

For the record, I am -1 to a budget of $600, since it is not needed. I am +1 to a budget of ~$200 (for travel + shipping)

@bex ok, no worries I will adjust the ledger for 200.

All, when I was reworking the budget, honestly, I was ball-parking it. I did not know about Swag or what the shipping would be. I'm following your lead on this. I hope, though, this does not set a standard for the future. My budget forecast was a result of last minute preparation and that I live close enough to drive every day. I think I'm the only ambassador who lives close to the event. The next closest is Montanna and the S. Cal. And then we have our friendly Canadian who comes down every year for the event, but I think Red Hat may cover his travels, especially when he is speaking.

All, when I was reworking the budget, honestly, I was ball-parking it. I did not know about Swag or what the shipping would be. I'm following your lead on this. I hope, though, this does not set a standard for the future. My budget forecast was a result of last minute preparation and that I live close enough to drive every day. I think I'm the only ambassador who lives close to the event. The next closest is Montanna and the S. Cal. And then we have our friendly Canadian who comes down every year for the event, but I think Red Hat may cover his travels, especially when he is speaking.

@steelaworkn you've done a fantastic job here. I am excited to see the outcome of this event.

@steelaworkn Event has the approval required, with the budget of $200.00. when you get the report ready, please call me so that I can walk you through the process.

I updated the event-wiki for LFNW. I just need some final numbers. I need to know how much the shipping was (or even if it is relevant to the event). I also finished the blog post with pictures.

Metadata Update from @award3535:
- Issue untagged with: meeting

2 years ago

event completed and reimbursements made

Metadata Update from @award3535:
- Issue close_status updated to: Fixed
- Issue status updated to: Closed (was: Open)

2 years ago

Login to comment on this ticket.

Metadata