Linux Playa is a day where people who prove contribution in FEDORA will be prized This is the wiki https://fedoraproject.org/wiki/LinuxPlaya I am asking for $490
HI @yulytas!
I will set the 'Meeting' tag so this can be reviewed on next meeting.
By the way, we should confirm if it's still valid to sponsor clothing. In your wiki I see t-shirts and towels. As far as I know, it is not valid.
Regards!
Can't we do that as give aways as she is suggesting? In this case, are FUDCons a special case for that?
Could you please consider that people who is going to attend is people that contribute with the FEDORA project. ACM and other computer -related projects offers USB, towels or another merchandising. Since the event is going to at the beach, it is also appropriate.
@echevemaster @yn1v @itamarjp @mayorga @athoscr @potty Dear ambassadors I am pointing out you guys because I have seen you as a chair in meetings I attended the three meetings of this year 2017 in a row to see the FEDORA plans and, to propose this new one to Peru. I am writing you to please ask you to add this ticket to the next meeting, and in not postpone this one for third time. Thanks for your help! Yulytas
Hello, yulitas.
I propose we vote this ticket HERE, in the ticket itself, in the next 7 days.
1st of all, it is nice to post the detailed budget in the ticket itself. I am doing it for you:
20 FEDORA t-shirts = $136 20 FEDORA towels = $60 20 bus to move people = $60 20 food ticket = $85 20 squeeze bottle =$60 local fee and paypal transaction =$27 6 globes that complete the FEDORA word = $12 1 banner FEDORA 3.80mts x 4.20mts = $50 TOTAL = $490
I would also like to hear @alexove comments on this ticket before casting my vote
For the others, I politely ask you to vote on this ticket here. yulitas did show up in all the meetings.
On the first one she opened her ticket, as you can see in the ticket date, so it could not be voted, since it did not have a tag, but after that (on the last 2 meetings), we failed on voting her ticket.
+0 from me I will wait alexove feedback
yulitas, I really like your proposal, but It's appears a little bit expensive,
is there are any remaining swags of your last event ?
how about reducing towels and bottles, do you think they are essential to your event ?
anyway, I am giving you +1
please answer these questions and other people will come here and support your ticket giving more votes, thank you.
I'm agree with @itamarjp , you can reuse some swags from your last event and reduce the cost removing some unnecesary things. My vote will be pending until you answer the questions of itamar and reduce the costs, I think the event is expensive.
I have a question about the banner, what are you going to print on it ?
I'd like to see an event exclusively oriented to Fedora. I'm aware that both are free software projects and they follows the same principles, but we are different organizations with our respective budgets. I'd like to see if Gnome organization is collaborating with its own budget for this event.
Also, t-shirts are not items that are supposed be sponsored by Fedora, for individuals neither ambassadors.
Fedora does not sponsor food to attendees, at least that these meals be for a premium event. As the Fudcon Fudpub, take into account that FudPub is only for a day. Water and soda are allowed because is for hydration, Pizza, for example, is allowed, because it is considered a snack.
Fedora does not sponsor transportation for attendees, only for collaborators, and only if they request for funding.
I disagree with towels because I think they are not essential for your event, please if I'm wrong, let me know. The people will go to the beach for working, according to your event page, not for take a shower on the beach. if they will do after the event they have to bring their own towels. IMO
Please do not get me wrong, but the asked items by you seems more a beach visit that an event for collaborating.
For now, and looking for another point of view for this event my vote is -1
Although we do have budget for funding this and my policy, whenever we are not spending the budget, is to approve Fedora oriented activities, I will agree with echevemaster and -1 this for now.
Agreed echevemaster -1 from me
-1
The FEDORA orientation for this is to prize people who do contribution to FEDORA in Lima, Peru. There are lot of people here that I can not take them all to FUDcons, You are witness that I took people such Mario Lamas, IBM contributor such as Jonathan in 2013 and then Martin from UNMSM in 2016. In Lima I have also Leyla who does the design for FEDORA events and Jorge Miranda who fix the web of FEDORA. I can not mention all the people, but they are going to post in their blogs the contribution to participate. We do not receive courses of Linux in Lima, students receive classes using Windows. I have tried to do an enormous effort with my money, time and tiredness to go to more than 8 universities for free to reach more contributors through workshops. There is a long curve to learn Linux moreover to contribute with FEDORA. I have not asked for any financial support to FEDORA to go IT events as other ambassador did for going and also for food. I will delete the towels and water to reduce the amount as Itamar gently suggested, so the new total amount will be $370. Please discuss this ticket during the next meeting. Thanks.
Agreed with echevemaster, -1
Hello @yulytas,
As promised, I reviewed your ticket again, and I have a few questions:
1 - You said you are taking 35 ppl. There are 3 organizers in the wiki page, yet, you are asking for 20 units of each item for fedora, and 20 more for Gnome [1]. I suppose the 3 organizers are getting swag as well and I don't see a problem with that, but, should the costs be reduced in 2 people then? Since GNOME already approved your ticket, with that we would save $38 :) No problem to split that with Gnome, just reduce de budget in a few dollars for both projects.
2 - I have been told Fedora does not cover food. I am not sure if we do not reimburse food for group events (with the current state/usage of LATAM budget, I'd not oppose to that). Can anyone answer this? @potty , @yn1v ? I am also not sure if we can pay transport for other ppl.
3 - Have you been writing reports for your events? I could not find the reports for [2] in your blog.
4 - I do not oppose to having shared events with gnome, since you represent both communities in Peru. But when you do your budget request, can you show us the big picture? I think it would clarify exactly what you want to accomplish there. By big picture I mean, show us the whole budget request, and then detail what is that you need from Fedora exactly (I had to go to the Gnome event page to see what you were requesting from their side).
5 - Did you select the people who will get involved already? Are they already Fedora contributors?
Finally, let's work together to get this ticket approved as soon as possible :)
When someone gives a -1 here, it probably just mean you need to change something in your ticket before it gets approved :)
Sorry for not giving detailed feedback earlier :)
(My -1 stands until we get these questions answered)
[1] https://wiki.gnome.org/Events/LinuxPlaya [2] https://pagure.io/ambassadors-latam/tasks/issue/364
Hi @yulytas!
As @athoscr mentioned, the -1 represent and improvement opportunity. Please change the things other contributors suggest and you will get it approved.
The rules about food on events suggest that Fedora will not cover food expenses when traveling. As this is an event (not travel subsidy), food could be covered. From what have we done on similar events, we prefer not to cover food expenses (image paying the meal for all participants).
Hope this clarifies this part.
Regards, Abdel
+1
Hi @echevemaster, @yn1v, @itamarjp, @mayorga, @athoscr, @potty and everybody in this ticket.
First of all, sorry for my absence in the meetings but due to my work I can't attend.
Let me say some things about this event:
I'm working with Julita but more in the part of logistics. For our last event LinuxAtUni we build a website that was planned to cover all our future events. Now I'm working in redesign it for this event, release is planned for Feb 2 and you can see the web at http://linuxatuni.com/.
About the content of the event. This is mainly to prize people who contribute to fedora from the anonymity, like me before FUDCON, or Leyla who is contributing with design. Also we want to realize this event to share our experiences and to work together in some topics related to both projects and also to encourage people to participate of the incoming Google Summer of Code in hand with Fedora and GNOME.
About the souvenirs: T-Shirts, Towels and other things, they are absolutely necessary since this is a thematic event. This is not a dark session to only learn about Fedora or GNOME and all their classic or new stuff this is more about to fell the community spirit, this include not only academic sessions but also play sessions, with a lot of water.
About transport, here in Lima, beaches are away from the city and this fact makes the transport a necessity. The cost for person is about 6 dollars Lima - Santa Maria - Lima, the budget for Fedora is to cover the half of the transport, think that Fedora is paying the travel Lima - Santa Maria and GNOME is paying the return Santa Maria - Lima.
Off course GNOME is covering its part of the budget. Here I think that @athoscr is right, we should to provide the whole picture of the budget.
About food, we put the thing as food ticket because is more easy estimate the amount of food we need in this way. Maybe all the food will be pizza and drinks :) You can consider this a mistake but is better for us in terms of logistic and estimation. $85 for 20 people is 4.25 dollars by person this is less than one half of pizza for a person without considering the drink.
About the reuse of swag. Sure, we can reuse the swag of other events that's the reason why you are not seeing nothing about stickers or DVDs.
About the calculus of @athoscr on the number of participants. Those 2 places extra are for any eventuality, maybe 2 more people can complete all the prerequisites and the want to join the event, it our margin. But if we don't use those thing we can use it as prizes in a future event. Consider that is one extra possible person for Fedora and one for GNOME.
Finally, and maybe the most important, about the participants. We are requesting a list of prerequisites to take part in the event, as previously I said: one of the goals of the event is that participants can take part of the GSoC with Fedora or GNOME. So they will do a great contribution to the community.
As an additional note, consider that here we didn't list internet and other logistic as umbrellas, internet connectivity, first aid equipment and other important details that we are founding with our money. Personally I'm giving 2 Olo Routers, both for an approximate value of 70 dollars (without considering the cost of the router itself), also the work of the web site have a cost in both human and machine resources that we are neglecting.
I hope this succinct list of facts, will drop a light over your questions and you can consider give us a +1.
Do not hesitate to ask me anything about the event, I will glad to answer to your questions.
Atte.: @zodiacfireworks
Thank you @zodiacfireworks!
Pretty clear to me.
the money comes from our sponsor, and they don't recognize people in anonymity, if they think that We are not spending well the money, they will cut off.
First I want to see the budged requested to GNOME, and one recommendation, don't gift the Fedora swag as we will don't have an tomorrow, many people is asking about the last swag what you made, but as I can see at your blog every people have gifts, a lot of these people maybe will not use that gifts, you need to search only people who had the potential to be a contributor and give gifts to these people for make them feeling special , and a most important thing, you need to guide these people.
That's only my opinion, It could be wrong, you correct me if I'm wrong.
Sorry for my bad spanglish.
From me +0 at this moment.
About the content of the event. This is mainly to prize people who contribute to fedora from the anonymity, like me before FUDCON, or Leyla who is contributing with design. Also we want to realize this event to share our experiences and to work together in some topics related to both projects and also to encourage people to participate of the incoming Google Summer of Code in hand with Fedora and GNOME. the money comes from our sponsor, and they don't recognize people in anonymity
the money comes from our sponsor, and they don't recognize people in anonymity
My fault, I mean they contribute to the community but they doesn't have the opportunity to get in touch with it, because many factors from personal to community itself. Please consider the list of prerequisites, we can find interesting people who want to contribute and effectively they do but maybe they can't start wit fas account or other parts because, sincerely, the system is a disaster without guide just like happened to me before to meet @yulytas, for example.
I forgot one item, please link your blog with Fedora Planet, and please, filter only Fedora related events.
First I want to see the budged requested to GNOME, and one recommendation, don't gift the Fedora swag as we will don't have an tomorrow, many people is asking about the last swag what you made, but as I can see at your blog every people have gifts, a lot of these people maybe will not use that gifts, you need to search only people who had the potential to be a contributor and give gifts to these people for make them feeling special , and a most important thing, you need to guide these people. That's only my opinion, It could be wrong, you correct me if I'm wrong. Sorry for my bad spanglish. From me +0 at this moment.
Hi @tonet666p, you can see the budget for GNOME in the GNOME wiki : https://wiki.gnome.org/Events/LinuxPlaya
About Swag, I don't know who are asking for the swag of our last event, anything related to this issue feel free to ask to me by facebook or email. Also I think that swag as stickers are to give it the people, is a sort of marketing for users, If I know fedora is because of a sticker in the laptop of a friend who was using windows, and through the years many people around to me known about projects because of stickers on my laptop. With respect to other kind of swag, you are right, we need to measure our enthusiasm about it, but for this event we are hiring people who has proved its contributions so we are sure that they will feel special.
Finally about, the blog, i'm too lazy for blogging, maybe you or @alyaj2a can help to @yulytas with this point because, as far I know, she was having troubles with link her blog to fedora planet.
About the souvenirs: T-Shirts, Towels and other things, they are absolutely necessary since this is a thematic event.
I disagree. Towels are not absolutely necessary. IF they are, it's not absolutely necessary that Fedora pays for them.
For our last event LinuxAtUni we build a website that was planned to cover all our future events
Where is the event report? Was it linked to palanet.fp.o? I could not find it =/
About transport, here in Lima, beaches are away from the city and this fact makes the transport a necessity.
Yes, but can' t participants cover that at least?
About food, we put the thing as food ticket because is more easy estimate the amount of food we need in this way.
I agree with the food.
one of the goals of the event is that participants can take part of the GSoC with Fedora
If this is the case, then the event should be oriented towards that. One way to accomplish that would be looking at previous Fedora GSoCs and aiming contributions to those projects, and then guiding the students on how to fill the GSoC proposals. By what you guys posted there, I don' t see how this would help people taking part at GSoC at all.
Since @yulytas seems to organize the events well, and that LATAM has been underspending the budget, I will change my -1 to a +1 as soon as I see the event reports for the other event (linuxatuni), since everybody MUST post event reports.
@zodiacfireworks, please, add your considerations here to the wiki of this event. Good job :)
Thanks @athoscr.
In the case that fedora doesn't pay for them we will only have towels of GNOME :( I know towels are not absolutely necessary in a common event, but this will be a thematic event. This can be reconsidered without problems :)
Until now I was ignoring the existence of palanet.fp.o =/ We have a little set of stats about attendants: gender, installation type of fedora, university, age, and other thing. It will be great if we can show this information.
I think they can, but the point of transport is to stay all together and to not have lost people, the beach is far far away from the city and you usually need particular transport to arrive.
We are currently planning the program of the event, adjusting details. the program will be released in both web page and wiki when we have it complete. this week we are looking at previous Fedora GSoCs so we are collecting information. Would be great If you can give us a hand with this part.
@yulytas please, help me with this point u.u
Thank you @athoscr for your comments, I have this report https://lleksah.wordpress.com/2016/11/29/linuxatuni/
@athoscr pointed out that we are going to be in total 38, but we are spreading ads that this is free event (we do not owner the beach) so everyone can go if they want. I just want to prize only 35 and MIGHT someone else from the audience have good participation during that day, we can prize him or her too. Moreover, when I have events, some stickers and DVDs left over. This let me reuse them for other events where I do not ask for financial support for FEDORA (I saved money also for FEDORA since I went to Pucallpa, and more than 8 universities last year).
My intention is to encourage more good newcomers and as @tonet666p said, it is not only to reach it is also to follow their jobs, so from my part I am trying to guide many ones, but then for different reasons they leave. The most important reason is that I do not pay anyone for their time and effort. I hope that do not have to explain something that all you know and experience (time, effort and money). We all do this since years ago, but is it difficult to convince new ones to do the same.
If people is prized for their first contributions, they will be allow to use the tech for theirselves and continuing this for the next programs such as GSoC or Outreachy or many others. Hope you can support this new idea, we can change the towels for rating tends and wifi tech that we are going to need there. Thank you for your support, so far we have the approval from 3 different countries :) +1 from Brasil (Itamar) +1 from Panama (Potty) and +1 from Peru (Martin)
If people is prized for their first contributions, they will be allow to use the tech for theirselves and continuing this for the next programs such as GSoC or Outreachy or many others.
If they only contribute when we give them something, they will never be part of a free software community unless they are hired to do so. Nobody here gets paid to do anything (unless they work for RH, which is not the case of most of the LATAM contributors). Maybe we should discuss this a bit more in a meeting or in the mailing lists.
Also, please, link your blog to planet.fp.o. If you have any problems doing so, let us know and we will help you with that.
As I promised if the link with the last event report was posted, and I will keep my word
Don't forget to add @zodiacfireworks considerations to the event page :)
@yulytas @zodiacfireworks congrats for not giving up and having your ticket approved, please don't keep the Peruvian people in anonymity, LeyLa is so amazing, I would like to see her and other people from Lima more involved with the Project.
If they only contribute when we give them something, they will never be part of a free software community unless they are hired to do so. Nobody here gets paid to do anything (unless they work for RH, which is not the case of most of the LATAM contributors). Maybe we should discuss this a bit more in a meeting or in the mailing lists
I agree with @athoscr, this should be not the way, people that contribute to free software should be aware this is unselfish work.
@itamarjp is right, please these people should be encouraged in writing their own reports and also discuss in our weekly meetings, please invite the to our Saturday meeting.
@zodiacfireworks, thanks for explain in a detailed way your plans, @yulytas this is the way of explaining the goals in an event, please take into account for the next time, Fedora is not stopping you the plans for the event, we only asking about the best that your event could do for the community.
I'm changing my vote to +1 because the ticket is better explained this time, Thanks all
Sorry for didn't vote before!
After reading all the comments on the ticket, I'll go for a +1.
@yulytas, @zodiacfireworks, if you need help with linking your blog to planet.fp.org, ask me for help, maybe via mail is better if we cannot sync
This ticket is Agreed. It is no longer necessary to keep voting.
I will assign this to the cardholder when @yulytas upload all receipts related, so she can receive reimbursement.
USD 463 from issue 373 (before transaction fees) + USD 94. 23 from issue 380 (before transaction fees) + USD 17 Bank fee + 31. 01 (5. 4% pay pal fee) = USD 605. 24
Thank you @yn1v everything you say is in order.
Metadata Update from @yn1v: - Issue close_status updated to: Closed - Issue status updated to: Closed (was: Open) - Issue tagged with: Fixed
Login to comment on this ticket.