Review and vote on the Flock 2023 sponsorship prospectus levels for dissemination to potential Flock sponsors.
See the Details section below on the proposed benefits and perks offered at each sponsorship level. I am asking the Council and Fedora community to review the proposed levels, share feedback, and for the Fedora Council to take a vote on the sponsorship levels. The dollar amounts for each sponsorship level are already set, but the perks and benefits for each level are not.
Two things of interest to note here:
Other event sponsorship prospectuses were used as inspiration for our Flock sponsorship levels:
Here are the proposed levels. Remember, the dollar amounts are already fixed (these numbers are written into our sponsorship contracts and require Red Hat Legal to review as our fiscal host). But the perks and benefits underneath each level are fluid.
All benefits from the previous levels are inherited.
The following are possible add-ons a sponsor could make in addition to any of the above levels. I was also thinking that a Gold or Platinum sponsor could "customize" their sponsorship to one of these add-ons if they preferred swapping out a perk from their tier for one of these options (e.g. no opening day keynote but being the morning coffee sponsor):
I didn't have dollar amounts for these add-ons. I was thinking we could keep them flexible and have a conversation with any potential sponsor interested in these based on how they wanted to tailor their sponsorship. But… maybe I should put dollar amounts on these? For what it is worth, Flock has never had a menu of "add-ons" before, so this is something new for Flock.
The sponsorship prospectus concept is approved and the Fedora Design Team can proceed with updating the prospectus for sending to potential Flock sponsors.
I've created a topic on Fedora Discussion for this ticket.
Please keep this ticket focused. Discuss there, and record votes and decisions here. Thanks!
Here are the modified tiers I am going with:
Certain sponsorship levels can choose to be the headlining sponsor for a sponsored activity. Additionally, any of these sponsored activities may be negotiated as an add-on to an existing tier, whether it includes a sponsored activity or not. All sponsored activities must be combined with a sponsorship tier, i.e. they cannot be chosen independently from regular sponsorship.
Historically, we had one all-attendees networking dinner sponsored by the conference. There are additional opportunities for refreshments (e.g. coffee, tea, water).
Sponsor our A/V equipment, service costs, and streaming overhead. A company or project logo can be featured on a splash screen in the session recording after the conference ends (e.g. on YouTube / PeerTube / et al).
Contribute to a special reserve funding for helping underrepresented minorities and socioeconomically challenged attendees make it to the conference. This fund is only used for travel, accommodation, and visa costs.
We have done game nights, walking tours, and other fun local activities during the conference. A sponsor can be attributed and thanked for one of these community social activities.
The sponsor prospectus is created, thanks to the excellent work of @ekidney. A source file and PDF are published in the Flock repository. A legal agreement for sponsors in line with the prospectus is under review.
I am closing this ticket as resolved as no more work remains for this ticket.
Metadata Update from @jflory7:
- Issue close_status updated to: resolved
- Issue status updated to: Closed (was: Open)
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